SENIOR HR EXECUTIVE

Vemax Distribution Sdn Bhd; Puchong; On-site; MYR 67,000 - 100,000; Full time

Job summary

Vemax Distribution Sdn Bhd is seeking a responsible and independent Senior HR Executive to manage the company’s full spectrum HR operations, including recruitment, payroll coordination, employee relations, HR documentation and company policies.

Your role involves handling recruitment activities from posting to interview arrangements and offers, managing onboarding through offboarding, maintaining personnel files and HR communications, and supporting payroll with attendance, leaves, overtime and

Qualifications

• Diploma/degree in Human Resource Management, Business Administration or related field.
• Minimum 3–5 years of HR experience in a full spectrum HR role.
• Able to handle HR matters independently with minimal supervision.
• Familiar with recruitment, payroll coordination, HR administration, employee relations and disciplinary matters.
• Knowledge of Malaysia employment practices (EPF, SOCSO, EIS and PCB) will be an advantage.
• Experience in maintaining HR policies, employee handbook and HR processes will be an advantage.
• Good communication, coordination and problem-solving skills.
• Detail-oriented, organized and able to handle confidential matters.
• Able to communicate in English and Mandarin will be an advantage.

Responsibilities

• Handle recruitment activities, including job posting, candidate screening, interview arrangement and offer preparation.
• Manage onboarding, confirmation, transfer, resignation and offboarding processes.
• Maintain employee personal files, contracts, HR letters, warning letters and employee records.
• Assist in monthly payroll preparation, including attendance, leave, overtime, claims, allowances and deductions.
• Monitor attendance, lateness, leave records, employee discipline and performance-related matters.
• Handle employee relations matters, counselling, disciplinary issues, warning letters and performance improvement plans.
• Maintain and update company HR policies, employee handbook, HR forms and internal procedures.
• Ensure HR processes are properly implemented, documented and improved where necessary.
• Independently handle daily HR matters and provide HR support to management and employees.
• Assist in probation review, confirmation, performance appraisal and KPI documentation.

Skills

HR

Recruitment

Payroll coordination

Employee relations

Policy maintenance

Communication

Education

HR degree (Diploma/BA)

Job description

We are looking for a responsible and independent Senior HR Executive to handle the company's full spectrum of HR operations, including recruitment, payroll coordination, employee relations, HR documentation, company policies.

Key responsibilities

Handle recruitment activities, including job posting, candidate screening, interview arrangement and offer preparation.

Manage onboarding, confirmation, transfer, resignation and offboarding processes.

Maintain employee personal files, contracts, HR letters, warning letters and employee records.

Assist in monthly payroll preparation, including attendance, leave, overtime, claims, allowances and deductions.

Monitor attendance, lateness, leave records, employee discipline and performance-related matters.

Handle employee relations matters, counselling, disciplinary issues, warning letters and performance improvement plans.

Maintain and update company HR policies, employee handbook, HR forms and internal procedures.

Ensure HR processes are properly implemented, documented and improved where necessary.

Independently handle daily HR matters and provide HR support to management and employees.

Assist in probation review, confirmation, performance appraisal and KPI documentation.

About you

Diploma / Degree in Human Resource Management, Business Administration or related field.

Minimum 3-5 years of HR experience, preferably in a full spectrum HR role.

Able to handle HR matters independently with minimal supervision.

Familiar with recruitment, payroll coordination, HR administration, employee relations and disciplinary matters.

Knowledge of Malaysia employment practices, EPF, SOCSO, EIS and PCB will be an advantage.

Experience in maintaining HR policies, employee handbook and HR processes will be an advantage.

Good communication, coordination and problem-solving skills.

Detail-oriented, organized and able to handle confidential matters.

Able to communicate in English and Mandarin will be an advantage.