Senior HR Administrative Support

SANMINA-SCI SYSTEMS (MALAYSIA) SDN BHD; Seberang Perai; On-site; MYR 45,000 - 67,000; Full time

Job summary

SANMINA-SCI SYSTEMS (MALAYSIA) SDN BHD is hiring for a Human Resources Administrative role in Penang. You will update new hires in HRIS/HRMS, handle terminations, confirmations, and verifications, and prepare ESG and headcount reports.

The role requires a Bachelor's degree in HR, strong MS Office skills, and bilingual proficiency in English and Malay. You will ensure timely payroll‑related submissions and support audits and HR projects in a fast‑paced environment.

Qualifications

• Bachelor's degree in HR or equivalent.
• Strong MS Office skills.
• Excellent English and Malay communication.
• Fast learner in dynamic environment.
• Committed and responsible personality.

Responsibilities

• Update new hires data into HRIS and HRMS systems.
• Enter changes such as terminations and supervisor updates into HRIS/HRMS.
• Monitor zero late initiation and late approvals in HRIS and follow up.
• Ensure monthly termination reports are sent to payroll before cutoff.
• Handle termination process: forms, status updates, and notify payroll and employees.
• Process employment confirmation and verification, issue e-Letter in ESS system.
• Prepare monthly ESG reports and headcount for corporate.
• Assist audits by internal, external, bank and government bodies with required documents.
• Process and submit Wellness Program payments on time.
• Lead Service Award and DL Reward programs with planning.
• Deliver high service standards and data accuracy, minimize complaints.
• Complete filings by quarter and participate in at least 3 HR projects.

Skills

MS Office

Bilingual EN-MY

Fast learner

Responsible

Education

Bachelor's Degree in HR

Tools

MS Office Suite

Job description

1. Update all new hires data into HRIS system and update new hires (Indirect Labor) data into HRMS system.

2. Key in all changes/ update into HRIS/ HRMS, e.g. termination, supervisor change, deduction of CP 38, Zakat, Tabung Haji and etc.

3. Administer zero late initiation and late approval in HRIS system, e.g. daily checking and follow up for approval.

4. Ensure monthly submission of termination report to payroll team before payroll cutoff date.

5. Responsible for termination process, e.g. request termination form from Supervisor, process termination form, update status in system, submit termination form to payroll team before payroll cutoff date, email employees and relevant departments on the termination. conduct exit interview and prepare exit interview report.

6. Responsible for employment confirmation and verification, e.g. process confirmation form/ employment verification request and release e-Letter in ESS System.

7. Prepare monthly ESG report, headcount report to Corporate and memo.

8. Responsible for internal and external audit from auditor, bank and government agencies, e.g. prepare listing/ documents.

9. Process and submit payment for Wellness Program and ensure timely payment.

10. Lead Service Award session and DL Reward Program with proper planning and coordination.

11. Deliver high service standard and data/ info accuracy when dealing with all parties, zero complaints.

12. Ensure all filing are completed by quarter and participate in at least 3 HR projects, e.g. Company dinner, CSR activities and etc.

13. Other duties as and when required by the Superiors.

Job Requirement:

1. Possesses a Bachelor's Degree in Human Resources or equivalent.

2. Well versed in MS Office, e.g. excel, word and powerpoint.

3. Good communication (oral & written) in English and Malay.

4. Fast learner and able to adaptfast and dynamic environment.

5. With committed and responsible personality.

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• Which of the following statements best describes your right to work in Malaysia?
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Machinery & Automation 1,001-5,000 employees

Sanmina Corporation is a leading integrated manufacturing solutions provider serving the fastest-growing segments of the global Electronics Manufacturing Services (EMS) market. Recognized as a technology leader, Sanmina provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. Sanmina Corporation has facilities strategically located in key regions throughout the world.

Sanmina is an Equal Opportunity Employer and we believe that diversity is critical to our success. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

More information regarding the company is available at http: www.sanmina.com.

Sanmina Corporation is a leading integrated manufacturing solutions provider serving the fastest-growing segments of the global Electronics Manufacturing Services (EMS) market. Recognized as a technology leader, Sanmina provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. Sanmina Corporation has facilities strategically located in key regions throughout the world.

Sanmina is an Equal Opportunity Employer and we believe that diversity is critical to our success. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

More information regarding the company is available at http: www.sanmina.com.

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