Senior HR & Administration Executive

LEXINGTON SDN BHD; Kuala Lumpur; On-site; MYR 50,000 - 89,000; Full time

Job summary

LEXMEDIC TECHNOLOGIES (Under Lexington Group) is seeking an HR & Administration professional to strengthen our people management, policy development and administrative systems across multiple group companies in Malaysia.

You will oversee end-to-end recruitment, payroll, attendance, and compliance with Malaysian laws; implement ISO 9001 documentation and audits; manage office administration and records, supporting senior management with HR initiatives and process improvements.

Qualifications

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, Management or a related discipline.
• 3–5 years of relevant HR and administration experience, preferably in construction, manufacturing, trading or an SME environment.
• Good working knowledge of Malaysian employment laws, statutory requirements and HR best practices.
• Practical understanding of ISO 9001 procedures, documentation and audit requirements.
• Experience in recruitment, payroll administration, employee relations and HR policy implementation.

Responsibilities

• Human Resources Management across recruitment, attendance, payroll and records.
• Oversee ISO & Quality Management documentation, audits and continual improvement.
• Group Administration: office operations, records, contracts and internal controls.
• Support management with HR policies, SOPs and development of organisational structure.

Skills

Recruitment

Payroll Administration

Employee Relations

HR Policy Implementation

Organisation & Communication

Education

Diploma or Bachelor's in HR/Business Administration/Management

Tools

Microsoft Office

HR/Payroll Systems

Job description

We are a growing group of companies with diversified business activities in construction, architectural building materials, manufacturing, and healthcare solutions.

As we expand our business operations, we are looking for a highly dynamic, positive, proactive and self-motivated HR & Administration professional to strengthen our people management, organisational structure and administrative systems.

Key Responsibilities

Human Resources Management

• Manage end-to-end recruitment, including job advertisements, candidate screening, interviews, onboarding and employee confirmation.
• Oversee employee attendance, leave, payroll administration, statutory contributions and personnel records.
• Ensure compliance with Malaysian employment laws, including the Employment Act 1955 and other applicable employment regulations.
• Handle employee relations, disciplinary matters, grievances and performance management professionally.
• Develop and implement HR policies, standard operating procedures (SOPs), employee handbooks and performance appraisal systems.
• Coordinate manpower planning, staff training and organisational development across the group.

ISO & Quality Management

• Maintain and improve ISO 9001 Quality Management System documentation and procedures.
• Coordinate internal audits, management reviews, corrective actions and external certification audits.
• Ensure proper document control, compliance monitoring and continuous improvement of administrative processes.
• Work closely with departmental heads to improve operational efficiency and procedural compliance.

Group Administration

• Oversee general office administration and support the smooth operation of multiple companies.
• Maintain organized company records, contracts, licences and administrative documentation.
• Establish efficient administrative workflows, reporting systems and internal controls.
• Support management in implementing organizational improvements and business expansion initiatives.

Requirements

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, Management or a related discipline.
• 3–5 years of relevant HR and administration experience, preferably in construction, manufacturing, trading or an SME environment.
• Good working knowledge of Malaysian employment laws, statutory requirements and HR best practices.
• Practical understanding of ISO 9001 procedures, documentation and audit requirements.
• Experience in recruitment, payroll administration, employee relations and HR policy implementation.
• Strong organisational, communication and problem-solving skills.
• Proficient in Microsoft Office and familiar with HR/payroll systems.

Why Join Us?

• Opportunity to work closely with senior management.
• Exposure to multiple industries within a growing group of companies.
• Opportunity to develop and strengthen group-wide HR and ISO management systems.
• Supportive environment that values initiative, responsibility and professional growth.
• Career development opportunities as the group expands.

LEXMEDIC TECHNOLOGIES (Under Lexington Group) is a healthcare-focused solutions company specializing in hospital-grade curtain systems, medical fabrics, ceiling system, wall and floor protection systems, and tracks. We work directly with private hospitals, healthcare groups, consultants, and contractors, delivering compliant, durable, and professional medical solutions. We are building a disciplined, performance-driven healthcare sales organization.

CEO Note

“We are building a serious healthcare business — not transactional sales. If you are looking for long‑term growth, structure, accountability, and purpose, LEXMEDIC is the right place"

LEXMEDIC TECHNOLOGIES (Under Lexington Group) is a healthcare-focused solutions company specializing in hospital-grade curtain systems, medical fabrics, ceiling system, wall and floor protection systems, and tracks. We work directly with private hospitals, healthcare groups, consultants, and contractors, delivering compliant, durable, and professional medical solutions. We are building a disciplined, performance-driven healthcare sales organization.

CEO Note

“We are building a serious healthcare business — not transactional sales. If you are looking for long‑term growth, structure, accountability, and purpose, LEXMEDIC is the right place"