HR & Admin Manager

AGENSI PEKERJAAN TRUST RECRUIT SDN. BHD.; Selangor; On-site; MYR 240,000 - 360,000; Full time

Job summary

AGENSI PEKERJAAN TRUST RECRUIT SDN. BHD.

in Selangor seeks a Head of Human Resources & Administration to lead and oversee the full spectrum of HR and admin functions across the organization. You will develop and implement HR policies, drive recruitment and retention, manage onboarding, performance, and training, ensure compliance with Malaysian laws, handle payroll and benefits, immigration matters, and report workforce metrics to Management.

Qualifications

• Bachelor's degree in HRM, Business Administration, or related field.
• At least 5 years of HR & Admin experience, with managerial or senior managerial responsibilities.
• Familiar with Worksy HRMS, Dingtalk, Monday.com, ERP systems, and proficient in Microsoft Office.
• Experience handling HR & Admin for 300+ employees and above.
• Strong knowledge of Malaysian Employment Act, Industrial Relations, payroll, and statutory compliance.
• Experience in foreign worker management, immigration matters, and employment pass applications.
• Proven leadership in managing HR operations and administration independently.
• Strong communication, negotiation, problem-solving, and decision-making skills.

Responsibilities

• Lead and manage the full spectrum of HR and Administration functions across the organization.
• Develop, review, and implement HR policies, procedures, and best practices aligned with company objectives.
• Drive manpower planning, recruitment, talent acquisition, succession planning, and employee retention strategies.
• Oversee employee onboarding, performance management, training and development initiatives.
• Manage employee relations, grievances, disciplinary matters, and termination processes.
• Ensure compliance with Malaysian Employment Act, Industrial Relations Act, and statutory requirements.
• Oversee payroll administration, compensation & benefits, leave management, and statutory contributions (EPF, SOCSO, EIS, PCB).
• Handle immigration compliance, employment passes, work permits and foreign worker management.
• Advise Management on HR strategies, organizational development, workforce planning, and employee engagement initiatives.
• Prepare and analyse HR reports, budgets, manpower costs, and workforce metrics for Management review.
• Manage and review business agreements, tenancy agreements, and coordinate with legal advisors when required.
• Oversee office administration, facilities management, office maintenance, and security of company premises.
• Ensure proper management of company documentation, contracts, records, correspondence, and filing systems.
• Supervise Front Desk operations, visitor management, courier services, and company events.
• Oversee company vehicle administration, including Road Tax and Insurance renewals.
• Manage documentation, bills, maintenance matters, and financial records related to company and designated properties.
• Lead and mentor the HR & Administration team to achieve departmental objectives.
• Undertake any other duties assigned by Management from time to time.

Skills

Leadership

Communication

Negotiation

Problem-solving

Decision-making

Education

Bachelor's degree in HRM/Business Admin

Tools

Worksy HRMS

Dingtalk

Monday.com

ERP systems

Microsoft Office

Job description

Lead and manage the full spectrum of Human Resources and Administration functions across the organization.

Develop, review, and implement HR policies, procedures, and best practices aligned with company objectives.

Drive manpower planning, recruitment, talent acquisition, succession planning, and employee retention strategies.

Oversee employee onboarding, performance management, training and development initiatives.

Manage employee relations, grievances, disciplinary matters, domestic inquiries, and termination processes.

Ensure compliance with Malaysian Employment Act, Industrial Relations Act, and all statutory requirements.

Oversee payroll administration, compensation & benefits, leave management, and statutory contributions (EPF, SOCSO, EIS, PCB).

Handle immigration compliance, employment passes, work permits and foreign worker management.

Advise Management on HR strategies, organizational development, workforce planning, and employee engagement initiatives.

Prepare and analyse HR reports, budgets, manpower costs, and workforce metrics for Management review.

Manage and review business agreements, tenancy agreements, and coordinate with legal advisors when required.

Oversee office administration, facilities management, office maintenance, and security of company premises.

Ensure proper management of company documentation, contracts, records, correspondence, and filing systems.

Supervise Front Desk operations, visitor management, courier services, and company events.

Oversee company vehicle administration, including Road Tax and Insurance renewals.

Manage documentation, bills, maintenance matters, and financial records related to company and designated properties.

Lead and mentor the HR & Administration team to achieve departmental objectives.

Undertake any other duties assigned by Management from time to time.

Requirements

• Bachelor's Degree in Human Resource Management, Business Administration, or a related field.
• At least 5 years of working experience of HR & Administration experience, managerial or senior managerial position.
• Preferable familiar with Worksy HRMS, Dingtalk, Monday.com, and ERP systems and proficient in Microsoft Office.
• Must have experience handling HR and administration for at least 300 employees and above.
• Strong knowledge of Malaysian Employment Act, Industrial Relations, payroll administration, and statutory compliance.
• Experience in handling foreign worker management, immigration matters, and employment pass applications.
• Proven leadership experience in managing HR operations and administration functions independently.
• Strong communication, negotiation, problem-solving, and decision-making skills.
• Experience in policy development, organizational development, and change management will be an added advantage.