HR & Admin Executive

YF Packaging; Merlimau; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

EPF

Socso

Annual Leave

Performance Bonus

Job summary

YF Packaging in Merlimau, Melaka is seeking an HR & Administration professional to manage payroll, employee lifecycle, and regulatory compliance. You will handle monthly payroll, statutory contributions, and HR data with precision.

The ideal candidate holds a diploma or degree in HR/BA/Management, has 3–5 years of relevant experience, and can communicate in Mandarin. This on-site role offers growth opportunities within a dynamic manufacturing environment.

Qualifications

• Diploma or higher in HR/BA/Management or related field.
• 3–5 years of HR/Administration experience preferred.
• Proficient in MS Office and admin systems.
• Mandarin language skill required.
• Willing to work in Merlimau Industrial Area, Melaka.
• Knowledge of Malaysian Employment Act 1955 and labour regulations.

Responsibilities

• Process monthly payroll and ensure timely submission of statutory contributions (EPF, SOCSO, EIS, HRD Corp, PCB).
• Manage full employee lifecycle: recruitment, onboarding, confirmation, transfer, resignation, exit processes.
• Administer attendance, leave records, and biometric systems.
• Handle foreign worker administration including work permit renewals and medical registrations.
• Coordinate employee engagement activities and welfare programs.
• Promote learning and development initiatives and monitor training effectiveness.
• Advise management on employee relations and disciplinary matters.
• Maintain company legal documents, contracts, and confidential records.
• Liaise with government agencies and regulatory authorities (DOSH, DOE, Bomba, MOH, JTK, MITI).
• Issue official correspondence and document management for internal/external stakeholders.
• Monitor office administration, security, welfare, and hostel cleanliness.

Skills

Mandarin speaker

Interpersonal skills

Organizational skills

Problem-solving

Independence at work

Deadline-oriented

Education

Diploma/Advanced Diploma/Bachelor's degree in HR/BA/Management

Tools

Microsoft Office

Job description

Diploma, Advanced Diploma, Bachelor's Degree, or equivalent qualification in Human Resources, Business Administration, Management, or related fields.

Minimum 3-5 years of relevant experience in Human Resources and Administration functions is preferred.

Willing to work in the Merlimau Industrial Area, Melaka.

Knowledge of Malaysian Employment Act 1955 and other relevant labour regulations.

Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Strong interpersonal and communication skills with the ability to interact effectively at all levels.

Good organizational, planning, and problem-solving abilities.

Ability to work independently with minimal supervision.

Able to meet tight deadlines while maintaining a high level of accuracy.

Strong sense of responsibility, confidentiality, and professionalism.

Salary Range is Negotiable.

Requirement

• Diploma, Advanced Diploma, Bachelor's Degree, or equivalent qualification in Human Resources, Business Administration, Management, or related fields.
• Minimum 3-5 years of relevant experience in Human Resources and Administration functions is preferred.
• Need Mandarin Speaker
• Willing to work in the Merlimau Industrial Area, Melaka.
• Knowledge of Malaysian Employment Act 1955 and other relevant labour regulations.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and communication skills with the ability to interact effectively at all levels.
• Good organizational, planning, and problem-solving abilities.
• Ability to work independently with minimal supervision.
• Able to meet tight deadlines while maintaining a high level of accuracy.
• Strong sense of responsibility, confidentiality, and professionalism.
• Salary Range is Negotiable.

Responsibility

• Process monthly payroll and ensure timely submission of statutory contributions, including EPF, SOCSO, EIS, HRD Corp, and PCB.
• Manage the full employee lifecycle, including recruitment, onboarding, confirmation, transfer, resignation, and exit processes.
• Administer employee attendance, leave records, and biometric attendance systems.
• Handle foreign worker administration, including work permit renewals, insurance renewals, and FOMEMA medical examination registrations.
• Organize and coordinate employee engagement activities such as annual dinners, festive celebrations, company trips, and welfare programs.
• Promote employee learning and development initiatives and monitor training effectiveness.
• Advise management on employee relations and disciplinary matters.
• Conduct investigations, domestic inquiries, and disciplinary proceedings when required.
• Maintain and manage company legal documents, contracts, agreements, and confidential records.
• Administer and monitor Non-Disclosure Agreements (NDAs) and related documentation.
• Liaise with government agencies and regulatory authorities, including DOSH (JKKP), Department of Environment (DOE), Bomba, Ministry of Health, Labour Department (JTK), MITI, and other relevant agencies.
• Issue official correspondence, letters, and documentation for internal and external stakeholders.
• Monitor office administration, security, employee welfare, and hostel cleanliness management.
• Conduct periodic inspections and spot checks on security personnel and facilities.
• Coordinate pest control, hygiene services, and workplace maintenance activities with external service providers.
• Manage company vehicle administration, including insurance renewals, road tax renewals, and permit management.
• Coordinate meetings, special projects, and cross-functional initiatives as assigned.
• Maintain proper records, reports, and documentation in accordance with company policies and statutory requirements.
• Perform any ad hoc assignments and responsibilities as assigned by Management from time to time.

Benefits

• EPF
• Socso
• Annual Leave
• Performance Bonus