HR & Admin Executive

Yan Sheung (Malaysia) Sdn Bhd

Johor Bahru

On-site

MYR 45,000 - 73,000

Full time

7 days ago

Be an early applicant

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Annual Leave

Medical Leave

EPF

SOCSO

EIS

Job summary

Yan Sheung (Malaysia) Sdn Bhd is seeking an HR & Administration professional in Malaysia to manage end-to-end HR, payroll, training, and expatriate administration. The role covers recruitment, documentation, onboarding, payroll processing, and payroll compliance across the plant operations.

Ideal candidate holds a Diploma or Bachelor's in HRM/Business Admin and has 2–3 years in HR/Administration, with payroll experience. Manufacturing and food manufacturing exposure is a plus.

Qualifications

Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Management, or a related discipline.
2–3 years of experience in HR and Administration.
Experience in payroll administration is required.
Manufacturing industry experience is preferred.
Food manufacturing industry experience is an added advantage.

Responsibilities

Execute the full recruitment cycle, including manpower requisition, job advertisement, candidate sourcing, interview coordination, selection, reference checking, job offer preparation, onboarding, and orientation.
Prepare and maintain recruitment documentation and records.
Coordinate onboarding programmes to ensure smooth integration of new employees.
Take full responsibility for the end‑to‑end monthly payroll preparation process, ensuring all payroll data is accurate, complete, and submitted within the required timeline.
Collect, verify, and maintain payroll information, including attendance, overtime, leave, public holidays, allowances, deductions, incentives, claims, and other payroll‑related data.
Review and validate payroll records to ensure compliance with Company policies and statutory requirements before submission.
Coordinate internal and external training programmes.
Maintain training matrices, competency records, and training documentation.
Coordinate with foreign worker agencies to ensure timely manpower deployment to support Production, Warehouse, and Maintenance operations.
Prepare and manage admin tasks for office facilities, documents, and equipment.
Foster positive employee relations and assist with disciplinary processes and engagement initiatives.
Ensure HR and Administration practices comply with Malaysian employment laws and regulatory requirements.

Skills

Payroll administration

HR & Admin experience

Bilingual English-Bahasa Malaysia

Education

Diploma/Bachelor's in HRM/BA/Management

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Management, or a related discipline.

Experience

1. Minimum 2–3 years of experience in Human Resources and Administration.

2. Experience in payroll administration is required.

3. Manufacturing industry experience is preferred.

4. Food manufacturing industry experience is an added advantage.

Language

Good command of English and Bahasa Malaysia (written and spoken).

Mandarin is an added advantage to communicate effectively with Mandarin‑speaking employees and stakeholders.

Requirement

Education

Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Management, or a related discipline.

Experience

1. Minimum 2–3 years of experience in Human Resources and Administration.

2. Experience in payroll administration is required.

3. Manufacturing industry experience is preferred.

4. Food manufacturing industry experience is an added advantage.

Language

Good command of English and Bahasa Malaysia (written and spoken).
Mandarin is an added advantage to communicate effectively with Mandarin‑speaking employees and stakeholders.

Responsibility

A. Recruitment & Talent Acquisition

Execute the full recruitment cycle, including manpower requisition, job advertisement, candidate sourcing, interview coordination, selection, reference checking, job offer preparation, onboarding, and orientation.
Prepare and maintain recruitment documentation and records.
Coordinate onboarding programmes to ensure smooth integration of new employees.

B. Human Resources Administration

Prepare and maintain employment‑related documents, including employment contracts, confirmation, promotion, transfer, salary adjustment, disciplinary actions, resignation, and other HR correspondence.
Maintain employee personal files and HR records accurately.
Administer probation confirmation, contract renewal, and employee movements.
Handle employee enquiries and provide HR administrative support.
Coordinate employee engagement and welfare activities.
Support performance management and appraisal administration.

C. Payroll Administration

Take full responsibility for the end‑to‑end monthly payroll preparation process, ensuring all payroll data is accurate, complete, and submitted within the required timeline.
Collect, verify, and maintain payroll information, including attendance, overtime, leave, public holidays, allowances, deductions, incentives, claims, and other payroll‑related data.
Review and validate payroll records to ensure compliance with Company policies and statutory requirements before submission.
Prepare monthly payroll input files, reports, and supporting documents for submission to Headquarters (HQ) HR for payroll processing.
Liaise with HQ HR to resolve payroll discrepancies, employee enquiries, and payroll‑related matters.
Coordinate and verify statutory payroll information, including EPF, SOCSO, EIS, PCB, HRDC and other mandatory contributions where applicable.
Maintain accurate payroll records and ensure strict confidentiality of payroll and employee information.
Continuously improve payroll processes to enhance accuracy, efficiency, and compliance.

D. Training & Employee Development

Coordinate internal and external training programmes.
Maintain training matrices, competency records, and training documentation.
Monitor mandatory training requirements and training effectiveness.

E. Foreign Worker / Expatriate Administration

Coordinate with foreign worker agencies to ensure timely manpower deployment to support Production, Warehouse, and Maintenance operations.
Manage the administration of foreign workers and expatriates, including work permit and visa applications/renewals, passport validity, hostel arrangements, and employee welfare.
Liaise with relevant government authorities, statutory bodies, embassies, and appointed agencies to ensure full compliance with Malaysian immigration and labour regulations.
Maintain accurate records and documentation related to foreign workers and expatriates, ensuring all permits, licences, and statutory requirements remain valid.
Support onboarding, orientation, and administrative matters for newly arrived foreign workers and expatriates.

F. Administration

Manage daily office administration and ensure smooth administrative operations.
To leading and ensure Admin Assistant to complete admin tasks as coordinate office facilities, stationery, uniforms, lockers, company assets, office equipment, Daily Attendance Checking and administrative purchases.
Arrange meeting rooms, refreshments, transportation, accommodation, and logistics for meetings and business activities.
Receive and coordinate visits of Headquarters (HQ) assigned personnel, including arranging accommodation, transportation, workstations, meeting schedules, and providing administrative support throughout their assignment.
Act as the administrative liaison between HQ and local departments to facilitate effective communication and coordination.
Coordinate visitor registration and ensure compliance with visitor management and security procedures.
Maintain Company licences, permits, administrative records, and controlled documents.

G. Employee Relations

Foster positive employee relations and effective communication.
Support disciplinary processes, domestic inquiries, grievance handling, counselling, and employee engagement initiatives in accordance with Company policies and Malaysian labour legislation.

H. Compliance & Audit

Ensure HR and Administration practices comply with Malaysian employment laws and statutory requirements.
Support internal and external audits, including customer, certification, regulatory, and social compliance audits.
Maintain HR documentation and records required for audit purposes.
Ensure compliance with Company policies, SOPs, and document control requirements.

I. Compliance Responsibilities

Comply with the Company's Management Systems, including Food Safety, Quality, Environmental, Occupational Safety & Health (OSH), EHS, Social Compliance, and Supply Chain Security requirements.
Support compliance with SMETA and SCAN standards, including employee welfare, ethical employment practices, labour standards, and security requirements.
Ensure HR and Administration activities comply with company policies, labour laws, and relevant regulations.
Cooperate during internal, customer, certification, and regulatory audits.
Report any suspected non‑compliance, unethical conduct, or security concerns to Management.
Attend mandatory training and participate in continuous improvement activities.

J. Other Duties

Coordinate with external IT service providers to troubleshoot and resolve hardware, software, network, and system‑related issues.
Coordinate with CCTV, access control, and biometric (fingerprint) system vendors to ensure all security and attendance systems are functioning effectively and properly maintained.
Assist in coordinating office facilities, equipment maintenance, and general administrative support as required.
Support Management in special projects, company initiatives, and cross‑functional assignments.
Perform any other duties and responsibilities as assigned by Management from time to time in accordance with business and operational requirements.

Benefits