Senior Governance & Company Secretarial Specialist

RAILWAY ASSETS HOLDING SDN. BHD.; Kuala Lumpur; On-site; MYR 60,000 - 110,000; Full time

Job summary

Railway Assets Holding Sdn. Bhd. seeks a competent Company Secretarial Executive to provide governance and compliance support for RAC and its subsidiaries. You will coordinate Board meetings, prepare notices and agendas, and draft minutes and resolutions in Bahasa Malaysia and English.

The role requires accurate maintenance of statutory records and expertise in the Companies Act 2016, with proficiency in MS Office and electronic document management.

Qualifications

• Bachelor degree in relevant field.
• 3+ years of relevant working experience in company secretarial or governance.
• Strong minute writing and drafting skills in Bahasa Malaysia and English.
• Proficient with Microsoft Office and familiar with electronic meeting/document management platforms.
• Good knowledge of Companies Act 2016 and corporate secretarial practices.

Responsibilities

• Coordinate RAC Board meetings, Board Committees and subsidiary Boards including general meetings and written resolutions.
• Prepare meeting notices, agendas and resolutions within deadlines.
• Compile meeting materials and upload packs to Convene platform.
• Attend meetings and draft accurate minutes.
• Coordinate written resolutions and shareholder matters where applicable.
• Monitor and follow up on decisions to ensure timely completion.
• Draft directors’/shareholders’ resolutions and statutory forms.

Skills

Minute writing

Communication

Microsoft Office

Bahasa Malaysia

English

Document management

Multitasking

Electronic meeting platforms

Education

Bachelor Degree in Corporate Administration or related field

Tools

Convene platform

Electronic document management platforms

Job description

Railway Assets Holding Sdn. Bhd. seeks a competent Company Secretarial Executive to provide governance and compliance support for RAC and its subsidiaries. You will coordinate Board meetings, prepare notices and agendas, and draft minutes and resolutions in Bahasa Malaysia and English.

The role requires accurate maintenance of statutory records and expertise in the Companies Act 2016, with proficiency in MS Office and electronic document management.