Assistant Manager / Senior Executive (Corporate Affairs)

Takaful Malaysia; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

Takaful Malaysia in Kuala Lumpur seeks an experienced Company Secretarial professional to organise and manage company secretarial and corporate affairs in line with Companies Act 2016 and CCM/BNM guidelines. You will prepare board minutes, notices, manage statutory records, and coordinate regulatory filings, ensuring timely, accurate governance documentation and adherence to all statutory requirements.

The role requires a bachelor's degree in a related field and an MAICSA/CGI qualification or

Qualifications

• Bachelor degree in corporate administration, law, business administration, corporate governance or related field.
• MAICSA/CGI or equivalent professional qualification is an added advantage.
• 3–5 years of relevant experience in company secretarial, governance or board support.
• Solid knowledge of Companies Act 2016, Bursa Malaysia Listing Requirements and CCM/BNM guidelines.

Responsibilities

• Maintain accuracy of statutory records and handle secretary and governance matters.
• Prepare board meeting agendas, reports and supporting papers for committees.
• Draft comprehensive minutes capturing discussions, decisions and actions.
• Circulate extracts of minutes to stakeholders within deadlines.
• Coordinate statutory/regulatory filings to CCM and BNM timely.
• Support integrated reporting and governance disclosures.

Skills

Company secretarial

Governance

Regulatory compliance

Minutes drafting

Education

Bachelor's Degree in Corporate Administration, Law, Business Administration, Corporate Governance

MAICSA/CGI qualification or equivalent

Job description

Responsible in organising and managing the Company Secretarial and Corporate Affairs matters in compliance with the provisions of Companies Act 2016 as well as rules and regulations of Bank Negara Malaysia (“BNM”), etc. Ensure all statutory records are properly maintained and handles other secretarial matters as required from time to time.

Responsibilities

• Maintain and ensure the accuracy of all statutory records and registers, while handling company secretarial and corporate governance matters as required.
• Prepare meeting agendas, matters arising reports, and supporting papers for the Board of Directors, Audit Committee, Board Risk Committee, Nomination and Remuneration Committee, and other Board Committees.
• Draft comprehensive and accurate minutes for Board and Committee meetings, capturing key discussions, deliberations, decisions, and resolutions.
• Prepare and circulate extracts of approved meeting minutes to paper owners and relevant stakeholders within the stipulated timelines.
• Coordinate and submit statutory and regulatory filings, returns, and notifications to the Companies Commission of Malaysia (CCM) and Bank Negara Malaysia (BNM) in a timely manner.
• Provide company secretarial support in the preparation and review of the Company's Integrated Report and other corporate governance disclosures.
• Ensure compliance with applicable statutory, regulatory, and corporate governance requirements, while supporting the effective administration of Board and Committee affairs.

Requirement

• Bachelor’s Degree in Corporate Administration, Law, Business Administration, Corporate Governance, or a related discipline.
• Associate or Graduate Member of the Malaysian Institute of Chartered Secretaries and Administrators (MAICSA)/Chartered Governance Institute (CGI) or an equivalent professional qualification would be an added advantage.
• Minimum 3-5 years of relevant experience in company secretarial, corporate governance, or board support functions.
• Sound knowledge of the Companies Act 2016, Bursa Malaysia Listing Requirements (if applicable), and other relevant regulatory requirements, including CCM and BNM guidelines.