Senior Executive Company Secretarial

RAILWAY ASSETS HOLDING SDN. BHD.; Kuala Lumpur; Presencial; MYR 60.000 - 110.000; Jornada completa

Descripción de la vacante

Railway Assets Holding Sdn. Bhd. seeks a competent Company Secretarial Executive to provide governance and compliance support for RAC and its subsidiaries. You will coordinate Board meetings, prepare notices and agendas, and draft minutes and resolutions in Bahasa Malaysia and English.

The role requires accurate maintenance of statutory records and expertise in the Companies Act 2016, with proficiency in MS Office and electronic document management.

Formación

• Bachelor degree in relevant field.
• 3+ years of relevant working experience in company secretarial or governance.
• Strong minute writing and drafting skills in Bahasa Malaysia and English.
• Proficient with Microsoft Office and familiar with electronic meeting/document management platforms.
• Good knowledge of Companies Act 2016 and corporate secretarial practices.

Responsabilidades

• Coordinate RAC Board meetings, Board Committees and subsidiary Boards including general meetings and written resolutions.
• Prepare meeting notices, agendas and resolutions within deadlines.
• Compile meeting materials and upload packs to Convene platform.
• Attend meetings and draft accurate minutes.
• Coordinate written resolutions and shareholder matters where applicable.
• Monitor and follow up on decisions to ensure timely completion.
• Draft directors’/shareholders’ resolutions and statutory forms.

Conocimientos

Minute writing

Communication

Microsoft Office

Bahasa Malaysia

English

Document management

Multitasking

Electronic meeting platforms

Educación

Bachelor Degree in Corporate Administration or related field

Herramientas

Convene platform

Electronic document management platforms

Descripción del empleo

Responsible for providing corporate secretarial, governance and compliance support to Railway Assets Corporation (RAC) and its subsidiary companies. The role supports the effective administration of the Board and Board Committees and ensures compliance with the Railways Act 1991, Companies Act 2016, applicable government directives, regulatory requirements, internal policies and governance practices.

Key Responsibilities and Accountabilities:

Coordinate meetings of the RAC Board, Board Committees and subsidiary companies’ Boards, including general meetings and written resolutions, where applicable.

Prepare meeting notices, agendas, resolutions and other secretarial documents within stipulated timelines.

Compile meeting materials and ensure complete and accurate meeting packs are uploaded to the Convene platform within stipulated timelines.

Attend relevant meetings and prepare accurate minutes capturing key deliberations, decisions, resolutions and action items.

Coordinate written resolutions of the RAC Board, subsidiary companies’ Boards and shareholders, where applicable.

Monitor and follow up on meeting decisions and action items to ensure timely completion.

Draft Directors’ and/or Shareholders’ Resolutions, statutory forms and other corporate secretarial documents, and ensure their proper execution.

Submit statutory documents to relevant authorities and maintain statutory registers, minute books and corporate records.

Support the preparation of annual reports, corporate exercises and other documents within the scope of corporate secretarial duties.

Monitor compliance with the Railways Act 1991, Companies Act 2016 and other applicable governance requirements.

Keep abreast of relevant legislative and regulatory developments and highlight necessary actions to the Head of Unit/Department.

Manage assigned portfolios and ensure all corporate secretarial matters are completed accurately, in compliance with applicable requirements and within stipulated timelines.

Ensure the proper custody, maintain confidentiality and maintenance of Board, statutory and corporate records.

Undertake other related duties assigned by the Head of Unit/Department and/or Management.

Qualifications:

Minimum Bachelor Degree in Corporate Administration, Business Administration, Management, Law or any related field.

Minimum three (3) years of relevant working experience, preferably in company secretarial, corporate governance or Board administration.

Good knowledge of the Companies Act 2016 and corporate secretarial practices.

Strong minute writing, drafting and communication skills in Bahasa Malaysia and English.

Proficient in Microsoft Office applications and familiar with electronic meeting or document management platforms.

Organised, detail-oriented and able to manage multiple deadlines.

Experience in a government agency, statutory body or government-linked organisation, and/or a relevant professional or partial professional qualification, would be an added advantage.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Company Secretarial Executive?
• Which of the following types of qualifications do you have?
• How would you rate your Bahasa Malaysia language skills?

What can I earn as a Company Secretarial Executive