Senior Executive / Team Lead, Licensing & Authority

Private Advertiser; Kuala Lumpur; On-site; MYR 110,000 - 170,000; Full time

Job summary

Private Advertiser is seeking a Licensing & Authority Lead in Kuala Lumpur to oversee daily operations, supervise the Executive, and manage licence applications and renewals with key government authorities.

You will monitor timelines, provide guidance on regulatory matters, and train the team to ensure consistent, compliant processes across the organisation.

Qualifications

• Diploma or Degree in Business Administration, Logistics, Supply Chain Management, Legal Studies, Public Administration or related field.
• Minimum 5 years of working experience in licensing, permits, regulatory affairs or government authority coordination.
• Experience in handling licence applications, renewals and government authority submissions is preferred.
• Proficient in Microsoft Office applications, especially Excel and Word.

Responsibilities

• Lead the Group Licensing & Authority function and ensure daily operations are carried out effectively
• Plan, assign and monitor the daily work of the Executive
• Review licence applications, renewals and supporting documents before submission to Management or relevant authorities
• Monitor the overall performance of the licensing function and ensure all licence renewals are completed within the required timeline
• Provide guidance and support to the Executive on licensing and regulatory matters
• Provide on-the-job training and knowledge sharing to the Executive to ensure consistency in work quality and compliance requirements
• Prepare management reports, improvement proposals and recommendations relating to licensing processes
• Maintain a Group Master Licence Register for AN Group and its subsidiaries
• Liaise with relevant government authorities including KPDN, APAD, JPJ, PUSPAKOM, BOMBA, DOE and other regulatory authorities where applicable
• Identify potential licence expiry or compliance risks and highlight them to Management for immediate action

Skills

Leadership

Planning

Coaching

Communication

Regulatory compliance

Education

Business Administration / Legal Studies / Public Administration (Diploma or Degree)

Tools

Microsoft Excel

Microsoft Word

Job description

Lead the Group Licensing & Authority function and ensure daily operations are carried out effectively. This role involves planning, assigning and monitoring the daily work of the Executive, reviewing licence applications, renewals and supporting documents, and maintaining compliance with regulatory requirements across the organisation.

Key responsibilities

Lead the Group Licensing & Authority function and ensure daily operations are carried out effectively

Plan, assign and monitor the daily work of the Executive

Review licence applications, renewals and supporting documents before submission to Management or relevant authorities

Monitor the overall performance of the licensing function and ensure all licence renewals are completed within the required timeline

Provide guidance and support to the Executive on licensing and regulatory matters

Provide on-the-job training and knowledge sharing to the Executive to ensure consistency in work quality and compliance requirements

Prepare management reports, improvement proposals and recommendations relating to licensing processes

Maintain a Group Master Licence Register for AN Group and its subsidiaries

Liaise with relevant government authorities including KPDN, APAD, JPJ, PUSPAKOM, BOMBA, DOE and other regulatory authorities where applicable

Identify potential licence expiry or compliance risks and highlight them to Management for immediate action

About you

Diploma or Degree in Business Administration, Logistics, Supply Chain Management, Legal Studies, Public Administration or related field

Minimum 5 years of working experience in licensing, permits, regulatory affairs or government authority coordination

Experience in handling licence applications, renewals and government authority submissions is preferred

Good planning, coaching and leadership skills

Familiar with government authority requirements such as KPDN, APAD, JPJ, PUSPAKOM, BOMBA, DOE and Local Authorities

Good command of Bahasa Malaysia and English

Good communication and coordination skills

Good document management and record keeping skills

Able to manage multiple tasks and meet renewal deadlines

Proficient in Microsoft Office applications, especially Microsoft Excel and Microsoft Word