SENIOR EXECUTIVE, PROJECT ADMINISTRATION

Thomson Hospital Kota Damansara; Petaling Jaya; On-site; MYR 50,000 - 90,000; Full time

Job summary

Thomson Hospital Kota Damansara is seeking a Senior Executive, Project Administration to coordinate meetings, liaise with contractors for refurbishment works, and manage project documentation with meticulous record-keeping.

You will draft and format official correspondence, support the Project Team with reports and presentations, process invoices and related documents, and assist the Head of Department while ensuring smooth day-to-day operations of the project office.

Qualifications

• Diploma or Degree in any relevant discipline and relevant working experience.
• 3 years of experience in project administration, coordination, construction or refurbishment.
• Proficient in Microsoft Word and Excel; basic knowledge of AutoCAD.
• Able to read architectural, civil, structural and M&E drawings.
• Strong document control, filing and record-keeping skills.
• Excellent interpersonal and communication skills, both written and verbal.
• Organisational and coordination skills with the ability to manage multiple tasks and deadlines.
• Detail-oriented, tidy, creative and hardworking; able to work independently or in a team.

Responsibilities

• Coordinate and arrange project meetings, including preparing meeting materials and necessary documentation.
• Coordinate and liaise with contractors on internal hospital refurbishment works and project-related matters.
• Manage incoming and outgoing project documentation, ensuring proper record-keeping and filing in accordance with established procedures.
• Assist in drafting, preparing and formatting official correspondence and project-related documents.
• Provide administrative support to the Project Team and assist in preparing project reports, presentations and other documentation.
• Process and coordinate invoices, claims, quotations and related project documentation.
• Provide secretarial and administrative support to the Head of Department when required.
• Provide administrative support to Group Project Management and ensure the efficient day-to-day operation of the project office.
• Prepare documentation for submission to relevant authorities and for compliance purposes.
• Assist in monitoring project milestones, deliverables, schedules and deadlines.
• Coordinate and liaise with consultants, contractors, authorities and internal departments on project-related matters.
• Attend to telephone calls and enquiries during the absence of the Group Project Team.
• Attend to visitors and external parties regarding project-related matters during the absence of the Group Project Team.
• Perform any other duties and responsibilities as assigned by the reporting superior from time to time.

Skills

Interpersonal communication

Organization

Attention to detail

Multitasking

Reading drawings

Education

Diploma or Degree

Tools

Microsoft Word

Microsoft Excel

AutoCAD

Job description

SENIOR EXECUTIVE, PROJECT ADMINISTRATION

Coordinate and arrange project meetings, including preparing meeting materials and necessary documentation.

Coordinate and liaise with contractors on internal hospital refurbishment works and project-related matters.

Manage incoming and outgoing project documentation, ensuring proper record-keeping and filing in accordance with established procedures.

Assist in drafting, preparing and formatting official correspondence and project-related documents.

Provide administrative support to the Project Team and assist in preparing project reports, presentations and other documentation.

Process and coordinate invoices, claims, quotations and related project documentation.

Provide secretarial and administrative support to the Head of Department when required.

Provide administrative support to Group Project Management and ensure the efficient day-to-day operation of the project office.

Prepare documentation for submission to relevant authorities and for compliance purposes.

Assist in monitoring project milestones, deliverables, schedules and deadlines.

Coordinate and liaise with consultants, contractors, authorities and internal departments on project-related matters.

Attend to telephone calls and enquiries during the absence of the Group Project Team.

Attend to visitors and external parties regarding project-related matters during the absence of the Group Project Team.

Perform any other duties and responsibilities as assigned by the reporting superior from time to time

Requirements

Diploma or Degree in any relevant discipline, with relevant working experience.

Minimum3 years of experiencein project administration, project coordination, construction, refurbishment or a related field.

Proficient inMicrosoft Office applications, particularly Microsoft Word and Excel.

Basic knowledge ofAutoCAD.

Able to read and understandarchitectural, civil & structural, and M&E drawings.

Good document control, filing and record-keeping skills.

Excellent interpersonal and communication skills, both written and verbal.

Strong organizational and coordination skills with the ability to manage multiple tasks and deadlines.

Detail-oriented, organized, tidy, results-driven, creative and hardworking.

Able to work independently as well as effectively within a team.

Good follow-up skills and the ability to liaise professionally with contractors, consultants, authorities and internal stakeholders.

Established in 2008, Thomson Hospital Kota Damansara ("THKD"), formerly known as Tropicana Medical Centre, is the flagship hospital of TMC Life Sciences Berhad, one of the fastest growing healthcare group in Malaysia. We provide outstanding, value-based medical care to the highest standards through world-class facilities and comprehensive medical and surgical services. Located in a prime alcove in greater Kuala Lumpur, THKD is easily accessible via all modes of transportaion, including the Mass Rapid Transit (MRT) system.

As a multidisciplinary tertiary hospital, we house a panel of over 100 Consultant Specialists with internationally accredited qualifications from institutions across the globe in Malaysia, Australia, India, Singapore, United Kingdom and United States of America. With our state-of-the art medical technology and modern facilities, we are able to deliver world class quality of care to local, regional, and international patients.

In line with our vision of being an international healthcare hub, THKD is embarking on an expansion project that will triple it's capacity from 205 to a 600 beds, complete with new centres of excellence, health screening centre, addtional operating theatres and specialist clinics, exciting concept stores and plenty of parking space. Targeted to complete by 2021, the expansion will make THKD one of the largest private hospitals in the region.

A member of Thomson Medical Group Limited, Thomson Hospital Kota Damansara is committed to providing premier, private integrated healthcare services to customers all over the world.

Established in 2008, Thomson Hospital Kota Damansara ("THKD"), formerly known as Tropicana Medical Centre, is the flagship hospital of TMC Life Sciences Berhad, one of the fastest growing healthcare group in Malaysia. We provide outstanding, value-based medical care to the highest standards through world-class facilities and comprehensive medical and surgical services. Located in a prime alcove in greater Kuala Lumpur, THKD is easily accessible via all modes of transportaion, including the Mass Rapid Transit (MRT) system.

As a multidisciplinary tertiary hospital, we house a panel of over 100 Consultant Specialists with internationally accredited qualifications from institutions across the globe in Malaysia, Australia, India, Singapore, United Kingdom and United States of America. With our state-of-the art medical technology and modern facilities, we are able to deliver world class quality of care to local, regional, and international patients.

In line with our vision of being an international healthcare hub, THKD is embarking on an expansion project that will triple it's capacity from 205 to a 600 beds, complete with new centres of excellence, health screening centre, addtional operating theatres and specialist clinics, exciting concept stores and plenty of parking space. Targeted to complete by 2021, the expansion will make THKD one of the largest private hospitals in the region.

A member of Thomson Medical Group Limited, Thomson Hospital Kota Damansara is committed to providing premier, private integrated healthcare services to customers all over the world.

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

Researching careers? Find all the information and tips you need on career advice.