Senior Executive - Logistics Documentation

OM Materials (Sarawak) Sdn Bhd; Bintulu; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Transportation

Meals and Accommodation

Etc

Job summary

OM Materials (Sarawak) Sdn Bhd is seeking a Senior Executive - Logistics Documentation to oversee import/export documentation and regulatory compliance across transportation, warehousing, and shipment operations. You will coordinate with warehouses, sales, trade, freight forwarders, and authorities to ensure compliant and efficient logistics execution.

The role focuses on preparing shipping documents, permits, and LMw regulations, maintaining records, and supporting cost-effective logistics with

Qualifications

• Bachelor's Degree or Diploma in Logistics, Supply Chain Management, Business Administration, International Trade, Operations Management, or related field.
• Minimum 5 years of experience in logistics, shipping, import/export documentation, supply chain, or transportation operations.
• Strong knowledge of import/export documentation, LMW requirements, customs procedures, duty and tax exemption processes, and transportation and logistics operations.
• Experience working with government agencies and other regulatory authorities is an advantage.
• Proficient in Microsoft Office applications, particularly Excel, and ERP/logistics systems.
• Strong analytical, organizational, reporting, and documentation management skills.
• Excellent communication and stakeholder management abilities.
• Ability to handle multiple priorities and work effectively under pressure.
• Strong problem-solving, decision-making, and leadership skills.
• Well-versed in workplace safety, health, and environmental compliance requirements.

Responsibilities

• Oversees daily logistics documentation and operational processes.
• Coordinates transportation activities and third-party logistics providers to ensure timely movement of raw materials and finished goods.
• Monitors shipment status, inventory movement, and logistics performance to supports operational reporting.
• Liaises with warehouses, sales teams, trade departments, freight forwarders, transporters, and regulatory authorities to ensures efficient logistics execution.
• Provides logistics data, reports, and analysis to supports production planning and business decision-making.
• Prepares, reviews, and manages import/export shipping documentation in accordance with regulatory and operational requirements.
• Prepares and submits applications including but not limited for: Import and export permits, Duty exemption applications, Manufacturing Warehouse licences and renewals.
• Ensures compliance with Licensed Manufacturing Warehouse (LMW) regulations and coordinate with relevant government authorities.
• Verifies that permits, exemptions, and approvals are obtained before shipment clearance.
• Maintains accurate logistics records, reports, and document filing systems.
• Verifies supplier invoices and supporting documentation prior to approval submission.
• Supports cost-effective logistics execution through proper documentation and reporting.
• Assists in monitoring logistics-related expenditures and documentation accuracy.
• Able to support operational requirements outside normal working hours when necessary.

Skills

Import/Export docs

LMW knowledge

Customs procedures

Duty/tax exemption

Logistics operations

ERP systems

Education

Bachelor's/Diploma in Logistics

Tools

Excel

ERP systems

Job description

Senior Executive - Logistics Documentation

We are looking for a proactive and experienced Senior Executive - Logistics Documentation to oversee logistics documentation and regulatory compliance activities while ensuring efficient coordination of transportation, warehousing, and shipment operations. This role serves as a key link between operations and external authorities to support smooth import and export activities.

Key Responsibilities

Logistics Operations & Coordination

Oversees daily logistics documentation and operational processes.

Coordinates transportation activities and third-party logistics providers to ensures timely movement of raw materials and finished goods.

Monitors shipment status, inventory movement, and logistics performance to supports operational reporting.

Liaises with warehouses, sales teams, trade departments, freight forwarders, transporters, and regulatory authorities to ensures efficient logistics execution.

Provides logistics data, reports, and analysis to supports production planning and business decision-making.

Prepares, reviews, and manages import/export shipping documentation in accordance with regulatory and operational requirements.

Prepares and submits applications including but not limited for:

• Import and export permits
• Duty exemption applications
• Manufacturing Warehouse licences and renewals

Ensures compliance with Licensed Manufacturing Warehouse (LMW) regulations and coordinate with relevant government authorities.

Verifies that permits, exemptions, and approvals are obtained before shipment clearance.

Maintains accurate logistics records, reports, and document filing systems.

Verifies supplier invoices and supporting documentation prior to approval submission.

Supports cost-effective logistics execution through proper documentation and reporting.

Assists in monitoring logistics-related expenditures and documentation accuracy.

Able to support operational requirements outside normal working hours when necessary.

Requirements & Qualifications

Bachelor's Degree or Diploma in Logistics, Supply Chain Management, Business Administration, International Trade, Operations Management, or a related field.

Minimum 5 years of experience in logistics, shipping, import/export documentation, supply chain, or transportation operations.

Strong knowledge of:

• Import and export documentation
• Licensed Manufacturing Warehouse (LMW) requirements
• Customs procedures and permit applications
• Duty and tax exemption processes
• Transportation and logistics operations

Experience working with government agencies and other regulatory authorities will be an advantage.

Proficient in Microsoft Office applications, particularly Excel, and ERP/logistics management systems.

Strong analytical, organizational, reporting, and documentation management skills.

Excellent communication and stakeholder management abilities.

Ability to handle multiple priorities and work effectively under pressure.

Strong problem-solving, decision-making, and leadership skills.

Well-versed in workplace safety, health, and environmental compliance requirements.

Perks and benefits

• Medical
• Dental
• Transportation
• Meals and Accommodation
• Etc

OM Materials (Sarawak) Sdn Bhd, has been established to construct, develop and operate a world-class greenfield manganese and ferroalloy smelter in the Samalaju Industrial Park, Sarawak, Malaysia.

OM Materials (Sarawak) Sdn. Bhd. is a subsidiary of OM Holdings Ltd. OM Holdings Limited (ASX Code: OMH) is an independent, internationally diversified minerals group with its primary focus on expanding its fully integrated manganese business. Its international operations currently comprise a successful Singapore based metals marketing business supported by a manganese mine in Australia and a ferro alloy processing facility in China. OMH is a constituent of the S&P/ ASX 300, a securities index comprised of the top 300 ASX (Australian Stock Exchange) listed companies.

OM Materials (Sarawak) Sdn Bhd, has been established to construct, develop and operate a world-class greenfield manganese and ferroalloy smelter in the Samalaju Industrial Park, Sarawak, Malaysia.

OM Materials (Sarawak) Sdn. Bhd. is a subsidiary of OM Holdings Ltd. OM Holdings Limited (ASX Code: OMH) is an independent, internationally diversified minerals group with its primary focus on expanding its fully integrated manganese business. Its international operations currently comprise a successful Singapore based metals marketing business supported by a manganese mine in Australia and a ferro alloy processing facility in China. OMH is a constituent of the S&P/ ASX 300, a securities index comprised of the top 300 ASX (Australian Stock Exchange) listed companies.