Senior Executive / Assistant Manager, Property Management

Pelaburan Hartanah Berhad; Shah Alam; On-site; MYR 60,000 - 90,000; Full time

Job summary

Pelaburan Hartanah Berhad (PHB) invites a Senior Executive / Assistant Manager, Property Management to oversee real estate processes for the asset portfolio and drive the strategy for all managed properties. You will lead a team, coordinate with vendors and tenants, and ensure compliance with tenancy terms and internal controls.

The role requires 5–7 years of experience in property management, strong English and Bahasa Malaysia skills, and the ability to work collaboratively across departments

Qualifications

• Bachelor in Property Management/Real Estate required.
• Strong command of Bahasa Malaysia and English (written and spoken).
• Min 5-7 years of working experience.

Responsibilities

• Oversee, manage, and supervise real estate processes for assigned buildings.
• Formulate and execute property management strategy across assets.
• Lead the team to achieve annual KPIs and oversee asset enhancement programmes.
• Monitor vendors and internal teams with KPIs; chair monthly meetings.
• Prepare annual OPEX and CAPEX budgets for buildings; coordinate insurance.
• Ensure adherence to SOPs; assist audits and coordinate with stakeholders.

Skills

Leadership

Teamwork

Vendor management

Budgeting

Stakeholder communication

Education

Bachelor in Property Management/Real Estate

Job description

Senior Executive / Assistant Manager, Property Management

Oversee, manage, and supervise overall real estate processes at the assigned building

Assist in formulating and further executing the overall property management strategy to all properties asset portfolio including review of policies, procedures, and processes.

Assist in streamlining processes and improving operational efficiency

Lead the assigned team at the assigned buildings in achieving the targeted goals in accordance with the committed annual KPI

Oversee, coordinate, execute and supervise all planned asset enhancement programs

Monitor and evaluate performance of the appointed vendors including outsourced property manager/in-house facility team on regular basis by way of setting certain committed KPI monthly

Chair monthly meetings with the outsourced property/facility managers and in-house facility team

Lead the assigned team to monitor and evaluate performance of the appointed vendors including outsourced property manager/firm, on regular basis by way of setting certain committed KPI monthly

Attending meetings with JMB/lessee/tenant and facility/property managers to ensure that the property/properties being managed are in accordance to the terms and conditions of the Tenancy Agreement

Monitor and review complaints/suggestions by tenants/lessee and identify necessary solutions

Prepare annual budget (OPEX) and capital expenditure (CAPEX) for assigned buildings

Lead the assigned team in preparing the annual budget (OPEX) and capital expenditure (CAPEX) at the assigned buildings.

Spearhead for preparation of renewal insurance coverage for all PHB assets

Overseeing the insurance coverage for all PHB assets are updated, adequate and sufficient

Coordinating and handling submission of claims to insurers through broker until final claim settlement

To monitor and check all payments including to authorities, service providers, professional fees and verify claims being processed for payment within stipulated time

Ensure adherence to the company's SOP and internal audit requirements

Assist in preparation & execution of audits and inspections

Coordinate with facility teams at sites, internal departments, and government bodies as needed

Job Requirements

Possess Bachelor in Property Management/Real Estate or any equivalent.

Good command in Bahasa Malaysia and English both written and oral

Must be able to work as a team and be reliable

Min 5-7 years of working experiences.

Employment is under PHB Facility Management Berhad, a subsidiary company to Pelaburan Hartanah Berhad.

Pelaburan Hartanah Berhad (PHB) is a real estate investment holding company and a wholly owned subsidiary of Yayasan Amanah Hartanah Bumiputera (YAHB). It was established on 8 May 2006 with the aim to boost Bumiputera ownership in prime commercial real estate assets in Malaysia.

PHB’s core business is to strategically acquire and sensibly develop properties at prime locations in Malaysia to generate affordable and sustainable long-term wealth creation to its Amanah Hartanah Bumiputera (AHB) unit trust holders. Part of its business includes the leasing of prestigious office spaces to corporate clients.

In pursuit of the nation’s long-term economic interests, we have been tasked to nurture the development of our core business in real estate investment, primarily in prime commercial properties in major cities in the country. We implement property development projects through partnerships with established developers as well as opportunistic acquisitions of completed assets in the open market. We are the sponsor of the country’s first of its kind real‑estate-backed unit trust fund.

Pelaburan Hartanah Berhad (PHB) is a real estate investment holding company and a wholly owned subsidiary of Yayasan Amanah Hartanah Bumiputera (YAHB). It was established on 8 May 2006 with the aim to boost Bumiputera ownership in prime commercial real estate assets in Malaysia.

PHB’s core business is to strategically acquire and sensibly develop properties at prime locations in Malaysia to generate affordable and sustainable long-term wealth creation to its Amanah Hartanah Bumiputera (AHB) unit trust holders. Part of its business includes the leasing of prestigious office spaces to corporate clients.

In pursuit of the nation’s long-term economic interests, we have been tasked to nurture the development of our core business in real estate investment, primarily in prime commercial properties in major cities in the country. We implement property development projects through partnerships with established developers as well as opportunistic acquisitions of completed assets in the open market. We are the sponsor of the country’s first of its kind real‑estate-backed unit trust fund.