Senior Executive, Admin & Procedure

Selangor Dredging Berhad; Sungai Buloh; On-site; MYR 39,000 - 61,000; Full time

Job summary

Selangor Dredging Berhad (SDB) is seeking an Administration Executive to provide direct administrative support to the department, maintain policies and filing, and assist the HOD with confidential reports and meeting arrangements.

You will monitor manpower movement, support workforce planning, liaise with training providers, and review invoices/payments to ensure compliance. Strong MS Office skills and excellent communication are essential.

Qualifications

• Diploma in Business Admin/Management or equivalent required.
• 3-4 years’ experience in a similar industry recommended.
• Proficient in Microsoft Office and strong written communication.

Responsibilities

• Coordinate and provide administrative support, maintain document policies and filing workflows.
• Assist HOD with confidential reports, information, agendas and minutes.
• Monitor manpower movement and HR practices across departments under Post Development.
• Support workforce planning for all departments under Post Development.
• Liaise with service providers for staff training (competent person, bodyguard, team building, security, leadership, motivational).
• Review invoices/claims from suppliers/sub-contractors before HOD approval.
• Monitor payments to suppliers/sub-contractors.
• Oversee department expenditure such as training funds and staff costs.
• Conduct cross audits on workflows to flag non-standard practices or missing policies.
• Handle internal/external correspondence (letters, memos, emails).
• Prepare and execute legal documents (Agreement, MoU, Letter of Intent) for SuperGreen Solutions.
• Supervise operational and technical staff on daily admin tasks and special projects.
• Support Security Audit, Building Audit, bodyguards, and management reporting.
• Assist HOD with department consolidation and company rebranding (PMC).
• Perform any other tasks as assigned by HOD.

Skills

Written communication

Interpersonal skills

Good under pressure

Office coordination

Education

Diploma in Business Admin / Management

Tools

Microsoft Office

Job description

• Coordination and direct administrative support functions for the department by maintaining the policy and procedures of documents, workflow, filing, etc.
• To assist HOD in handling confidential and/or compiling reports, furnishing information, preparing agenda/minutes.
• To monitor manpower movement & handling HR Practices for all depts/business units under Post Development.
• To support workforce planning of all depts/business units under Post Development.
• To identify and liaise with service provider for staff training (Competent Person, Bodyguard, Team Building, Security Related, Leadership, Motivational).
• To check and monitor invoices / claims submitted by suppliers / sub-contractors before HOD’s approval.
• To check and monitor all payments issued to suppliers /sub-contractors.
• To monitor department’s expenditure such as training fund and other staff cost.
• To conduct Cross Audit on workflow processes to raise concern on non standard practices or missing policies.
• To handle internal/External correspondence (Letter/Memo/Email).
• To prepare & execute legal documentation (Agreement, MoU, Letter of Intent) for SuperGreen Solutions.
• To monitor & supervise Operational & Technical Staff on daily administrative works and special tasks.
• Support and coordination in Security Audit, Building Audit, Bodyguard and prepare Management Report.
• To assist HOD in Dept Consolidation and Company Rebranding (PMC).
• Any other task may be assigned by HOD as and when required.

Requirements:

• Diploma in Business Admin / Management or equivalent.
• 3-4 Years’ Experience in a similar industry.
• Proficient in Microsoft Office.
• Good written and communication skill.
• Good interpersonal and interaction skills.
• Pleasant personality, patience and able to work under pressure.

Selangor Dredging Berhad (SDB), a quality lifestyle property company,started off as a tin mining company back in the 60’s. Listed on the Malaysian Stock Exchange since 1964, the company has since grown from strength to strength.

After diversifying into other areas of business, SDB is now focused on property activities – property management and leasing, hotel and most recently property development.

Our Brand Promise “Driving Excellence, Building Lifelong Relationships” sums up what we strive to do – driving excellence in terms of products and services to build a lifelong relationship with purchasers, tenants, hotel guests and all our stakeholders.

Selangor Dredging Berhad (SDB), a quality lifestyle property company,started off as a tin mining company back in the 60’s. Listed on the Malaysian Stock Exchange since 1964, the company has since grown from strength to strength.

After diversifying into other areas of business, SDB is now focused on property activities – property management and leasing, hotel and most recently property development.

Our Brand Promise “Driving Excellence, Building Lifelong Relationships” sums up what we strive to do – driving excellence in terms of products and services to build a lifelong relationship with purchasers, tenants, hotel guests and all our stakeholders.

What can I earn as an Administration Executive