Senior Executive, Admin

Hwa Tai Industries Berhad; Seri Kembangan; On-site; MYR 44,640 - 78,120; Full time

Job summary

Hwa Tai Industries Berhad is seeking an Administration Executive to manage the Executive Chairman's Office, including scheduling, correspondence, and confidential documents. The role requires a Diploma or Bachelor's degree and at least 5 years of administrative experience, with solid proficiency in Microsoft Office.

You will coordinate meetings, prepare agendas, and liaise with suppliers and authorities. The successful candidate will maintain an organized filing system, support management with

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Accounting, Finance or related field.
• Minimum 5 years of relevant administrative experience.
• Basic accounting knowledge with ability to read financial statements and invoices.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Excellent organisational, communication and interpersonal skills.

Responsibilities

• Manage day-to-day administrative operations and documentation of the Executive Chairman's Office.
• Coordinate and manage the Executive Chairman's schedule, including appointments, meetings, and travel arrangements.
• Handle correspondence, emails, and confidential documents with discretion.
• Prepare meeting agenda and record minutes as required.
• Liaise with suppliers, contractors, government authorities, and other external parties.
• Maintain an organized filing and document management system.
• Conduct research to support business and management requirements.
• Ensure the Executive Chairman's Office operates efficiently and confidential information is protected.

Skills

MS Office

Organizational skills

Communication

Confidentiality

Accounting basics

Education

Diploma / Bachelor's

Tools

Microsoft Excel

PowerPoint

Job description

Manage day-to-day administrative operations and documentation of the Executive Chairman's Office.
Coordinate and manage the Executive Chairman's schedule, including appointments, meetings, and travel arrangements.
Handle correspondence, emails, and confidential documents with the highest level of discretion.

Prepare meeting agenda, record meeting minutes as required.
Draft and prepare letters, memoranda, reports, presentations, and other business documents.
Liaise with suppliers, contractors, estate agents, government authorities, and other external parties

Maintain an organized and systematic filing and document management systems.

Conduct research and compile information to support business and management requirement.

Ensure the Executive Chairman's Office operates efficiently and is well organized at all time.
Handle sensitive and confidential information professionally and with strict confidentiality.

Perform any other duties and responsibilities as assigned by the Executive Chairman or Management.

Job Requirements

Diploma or Bachelor's Degree in Business Administration, Accounting, Finance, or a related field.

Minimum 5 years of relevant administrative experience.

Basic accounting knowledge with the ability to read and understand financial statements, invoices, and accounting reports.

Proficient in Microsoft Office (Word, Excel, PowerPoint).

Good organisational, communication, and interpersonal skills.

Able to work independently, maintain confidentiality, and meet deadlines.

Hwa Tai Industries Berhad is one of the premier and longest established biscuit manufacturers in Malaysia. Established in 1962 and listed on the Stock Exchange Malaysia in 1992. Since then, this fast expanding company has grown to be one of the largest players in the biscuits industry in the country and produces a wide range of fine superior quality biscuits.

It has been successfully marketed domestically and internationally through Hwa Tai's own vast and comprehensive distribution network. Our biscuits are marketed under the brand name or trademark of "HWA TAI" and "LUXURY". We take pride in our excellent innovation and high quality products which have firmly entrenched us not only in Malaysia but also in over 50 countries around the world.

Hwa Tai Industries Berhad is one of the premier and longest established biscuit manufacturers in Malaysia. Established in 1962 and listed on the Stock Exchange Malaysia in 1992. Since then, this fast expanding company has grown to be one of the largest players in the biscuits industry in the country and produces a wide range of fine superior quality biscuits.

It has been successfully marketed domestically and internationally through Hwa Tai's own vast and comprehensive distribution network. Our biscuits are marketed under the brand name or trademark of "HWA TAI" and "LUXURY". We take pride in our excellent innovation and high quality products which have firmly entrenched us not only in Malaysia but also in over 50 countries around the world.

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