EXECUTIVE ASSISTANT

WZR PROPERTY SDN BHD; Puchong; On-site; MYR 67,000 - 100,000; Full time

Job summary

WZR PROPERTY SDN BHD is seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior management in Malaysia. The role includes coordinating schedules, managing communications, preparing documentation, and ensuring smooth execution of executive and project tasks.

You will manage calendars, arrange meetings and travel, prepare reports and presentations, and handle confidential information with discretion.

Qualifications

• At least 5 year experience in an administrative role reporting directly to upper management.
• Proven experience as Executive Assistant or similar role supporting senior management.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office software (MS Office, scheduling tools).
• Ability to handle confidential information with integrity.
• High level of professionalism, initiative, and adaptability.

Responsibilities

• Administrative support: Manage calendars, schedule meetings, and coordinate travel arrangements.
• Documentation: Prepare reports, presentations, and official correspondence.
• Communication management: Handle internal and external communications, ensuring timely responses.
• Meeting coordination: Organise agendas, record minutes, and follow up on action items.
• Project support: Assist in monitoring project progress, compiling updates, and liaising with stakeholders.
• Confidential handling: Manage sensitive information with discretion and professionalism.
• Workflow optimisation: Streamline processes to improve efficiency in executive operations.
• Stakeholder liaison: Coordinate with clients, partners, and internal teams to support executive initiatives.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

MS Office proficiency

Scheduling tools

Discretion with confidential info

Initiative

Adaptability

Tools

MS Office

Scheduling tools

Job description

Provide high-level administrative and operational support to senior management. Responsible for coordinating schedules, managing communications, preparing documentation, and ensuring the smooth execution of executive and project-related tasks.

Responsibilities

Administrative support: Manage calendars, schedule meetings, and coordinate travel arrangements.

Documentation: Prepare reports, presentations, and official correspondence.

Communication management: Handle internal and external communications, ensuring timely responses.

Meeting coordination: Organise agendas, record minutes, and follow up on action items.

Project support: Assist in monitoring project progress, compiling updates, and liaising with stakeholders.

Confidential handling: Manage sensitive information with discretion and professionalism.

Workflow optimisation: Streamline processes to improve efficiency in executive operations.

Stakeholder liaison: Coordinate with clients, partners, and internal teams to support executive initiatives.

Requirements

At least 5 year experience in an administrative role reporting directly to upper management

Proven experience as Executive Assistant or similar role supporting senior management.

Strong organizational and multitasking skills.

Excellent communication and interpersonal abilities.

Proficiency in office software (MS Office, scheduling tools).

Ability to handle confidential information with integrity.

High level of professionalism, initiative, and adaptability.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as an executive assistant?
• Which of the following types of qualifications do you have?
• Do you have Project Coordination experience?
• Do you have Meeting Coordination experience?
• Which of the following Microsoft Office products are you experienced with?

WZR is a recognised reputable Class A Bumiputera Contractor registered with Pusat Khidmat Kontraktor, a privileged CIDB Grade 7 License with the Lembaga Pembangunan Industri Pembinaan Malaysia, a C1 permit holder with Jabatan Perkhidmatan Pembetungan and a registered contractor with Ministry of Finance, Malaysia.

WZR is a certified ISO 9001:2015 standard compliance company awarded by NIOSH CERTIFICATION under the scope of Project Management of Design & Provision of Building Construction and Civil Engineering Works.

Our Vision

To be a reputable construction and development company.

Our Mission

To accomplish our vision, we shall remained focus in our core business, capitalizing on our strength, experience and expertise gained over the years, continuously researching, adapting and improvising to meet international standards and in the process, positioning our workforce and resources in a ready state to seize on opportunities that comes along our way, always discharging our duties responsibly as a good corporate citizen

WZR is a recognised reputable Class A Bumiputera Contractor registered with Pusat Khidmat Kontraktor, a privileged CIDB Grade 7 License with the Lembaga Pembangunan Industri Pembinaan Malaysia, a C1 permit holder with Jabatan Perkhidmatan Pembetungan and a registered contractor with Ministry of Finance, Malaysia.

WZR is a certified ISO 9001:2015 standard compliance company awarded by NIOSH CERTIFICATION under the scope of Project Management of Design & Provision of Building Construction and Civil Engineering Works.

Our Vision

To be a reputable construction and development company.

Our Mission

To accomplish our vision, we shall remained focus in our core business, capitalizing on our strength, experience and expertise gained over the years, continuously researching, adapting and improvising to meet international standards and in the process, positioning our workforce and resources in a ready state to seize on opportunities that comes along our way, always discharging our duties responsibly as a good corporate citizen

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

What can I earn as an Executive Assistant