Admin Executive

White Horse Marketing Sdn Bhd; Permatang Pauh; On-site; MYR 48,000 - 72,000; Full time

Job summary

White Horse Marketing Sdn Bhd in Penang seeks an Administration Executive to oversee office operations, handle correspondence, and manage supplies and documentation.

You will coordinate with branch heads, support HR and finance, and help maintain ISO procedures while generating monthly reports and ensuring smooth daily admin functions.

Qualifications

• Strong organizational skills and attention to detail.
• Proficient in MS Office and office management software.
• Ability to supervise and coordinate a clerical team.

Responsibilities

• Monitoring and ensuring smooth running of overall office administration duties including correspondence, office supplies, preparation of forms and documentation, housekeeping of office area, distributing of memo/notice and other general admin duties.
• Supervising coaching and leading a team of clerical staff in daily office operation to ensure efficiency and effective in carrying out their assigned duties.
• Provide admin/ secretarial support to branch head/sales personnel in preparation of general correspondence, quotation, attend to general inquiry, travel arrangement, preparation of minutes/ reports/ tabulation and other ad hoc projects from time to time.
• Establish and maintain an effective office system for all relevant documents for easy retrieval and reference.
• To coordinate and provide administrative support to branch head in implementing overall ISO Quality Management System and other operation procedure in home branch and to constantly monitors its compliance to the procedure.
• To generate relevant monthly reports such as management data, CCN, CCN cum CPAR monthly report etc.
• To liaise with FAD in head office in handling of account transaction in home branch including issuing of cheques, payment voucher, ensuring completeness of supporting document for all system payment, monitoring cash and cheque collection records, cash/cheque depositing, preparing month end petty cash account and etc.
• To liaise with HRD in head office in coordinating human resources matters, including monitoring staff’s daily attendance, preparation of month-end payroll document, assist in staff recruitment, handling of induction training and other relevant duties.
• To monitor/ handle purchasing activities for office suppler in home branch and inspection of goods received. Able to liaise with purchasing dept and admin dept in head office for the purpose of ducumentation related to purchasing.
• To perform any other duties as assigned by the management from time to time.

Job description

Monitoring and ensuring smooth running of overall office administration duties including correspondence, office supplies, preparation of forms and documentation, housekeeping of office area, distributing of memo/notice and other general admin duties.

Supervising coaching and leading a team of clerical staff in daily office operation to ensure efficiency and effective in carrying out their assigned duties.

Provide admin/ secretarial support to branch head/sales personnel in preparation of general correspondence, quotation, attend to general inquiry, travel arrangement, preparation of minutes/ reports/ tabulation and other ad hoc projects from time to time.

Establish and maintain an effective office system for all relevant documents for easy retrieval and reference.

To coordinate and provide administrative support to branch head in implementing overall ISO Quality Management System and other operation procedure in home branch and to constantly monitors its compliance to the procedure.

To generate relevant monthly reports such as management data, CCN, CCN cum CPAR monthly report etc.

To liaise with FAD in head office in handling of account transaction in home branch including issuing of cheques, payment voucher, ensuring completeness of supporting document for all system payment, monitoring cash and cheque collection records, cash/cheque depositing, preparing month end petty cash account and etc.

To liaise with HRD in head office in coordinating human resources matters, including monitoring staff’s daily attendance, preparation of month-end payroll document, assist in staff recruitment, handling of induction training and other relevant duties.

To monitor/ handle purchasing activities for office suppler in home branch and inspection of goods received. Able to liaise with purchasing dept and admin dept in head office for the purpose of ducumentation related to purchasing.

To perform any other duties as assigned by the management from time to time.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Advertising, Marketing & Communications Services 11-50 employees

White Horse Marketing Sdn Bhd is an established company. Blessed with over 50 years of tile-manufacturing experience in Taiwan and having a strategic marketing concept in place, White Horse has, in a mere few years, established a strong distribution network.

White Horse Marketing Sdn Bhd is an established company. Blessed with over 50 years of tile-manufacturing experience in Taiwan and having a strategic marketing concept in place, White Horse has, in a mere few years, established a strong distribution network.

What can I earn as an Administration Executive