Executive Office Manager

Hwa Tai Industries Berhad; Seri Kembangan; On-site; MYR 44,640 - 78,120; Full time

Job summary

Hwa Tai Industries Berhad is seeking an Administration Executive to manage the Executive Chairman's Office, including scheduling, correspondence, and confidential documents. The role requires a Diploma or Bachelor's degree and at least 5 years of administrative experience, with solid proficiency in Microsoft Office.

You will coordinate meetings, prepare agendas, and liaise with suppliers and authorities. The successful candidate will maintain an organized filing system, support management with

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Accounting, Finance or related field.
• Minimum 5 years of relevant administrative experience.
• Basic accounting knowledge with ability to read financial statements and invoices.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Excellent organisational, communication and interpersonal skills.

Responsibilities

• Manage day-to-day administrative operations and documentation of the Executive Chairman's Office.
• Coordinate and manage the Executive Chairman's schedule, including appointments, meetings, and travel arrangements.
• Handle correspondence, emails, and confidential documents with discretion.
• Prepare meeting agenda and record minutes as required.
• Liaise with suppliers, contractors, government authorities, and other external parties.
• Maintain an organized filing and document management system.
• Conduct research to support business and management requirements.
• Ensure the Executive Chairman's Office operates efficiently and confidential information is protected.

Skills

MS Office

Organizational skills

Communication

Confidentiality

Accounting basics

Education

Diploma / Bachelor's

Tools

Microsoft Excel

PowerPoint

Job description

Hwa Tai Industries Berhad is seeking an Administration Executive to manage the Executive Chairman's Office, including scheduling, correspondence, and confidential documents. The role requires a Diploma or Bachelor's degree and at least 5 years of administrative experience, with solid proficiency in Microsoft Office.

You will coordinate meetings, prepare agendas, and liaise with suppliers and authorities. The successful candidate will maintain an organized filing system, support management with