Senior Document Controller: Lead Project Documentation

DayOne; Johor; On-site; MYR 54,000 - 74,000; Full time

Job summary

DayOne is seeking an experienced Document Controller in Malaysia to oversee the complete life cycle of construction project documents. You will review, organize, and archive drawings, specs, contracts, RFIs, and change orders, ensuring accuracy and timely access for the project team.

Responsibilities include maintaining document control systems, auditing compliance with standards, coordinating with architects, engineers, contractors, and subcontractors, and training team members on best

Qualifications

• High school diploma or equivalent required.
• Minimum of 5 years of experience in document control or construction management.
• Familiarity with construction documents (drawings, specs, contracts, RFIs, and change orders).
• Excellent organizational, time management, and multitasking abilities.

Responsibilities

• Oversee the complete life cycle of construction project documents, including creation, distribution, tracking, and archiving.
• Conduct thorough reviews of construction documents, including drawings, specifications, contracts, and other project-related documentation, to ensure accuracy, consistency, and adherence to established standards.
• Maintain and update document control systems to ensure the most recent versions of documents are readily available to the project team while ensuring previous versions are properly archived.
• Facilitate the efficient distribution of documents to appropriate stakeholders, ensuring timely access to the required information
• Establish and maintain a comprehensive filing and retrieval system to enable quick and accurate retrieval of project documents as needed.
• Perform regular audits of project documentation to ensure compliance with project requirements, industry standards, and regulatory guidelines.
• Manage electronic and physical document repositories, ensuring proper categorization, labeling, and indexing of documents for easy retrieval.
• Collaborate with project team members, including architects, engineers, contractors, and subcontractors, to address document-related inquiries and resolve issues promptly.
• Maintain accurate and up-to-date records of project-related correspondence, transmittals, requests for information (RFIs), and change orders.
• Provide guidance and training to project team members on document control procedures, systems, and best practices.

Skills

Organizational skills

Time management

Verbal and written communication

Problem solving

Attention to detail

Integrity and discretion

Collaboration

Education

High school diploma

Construction management certification

Tools

Document control software

Microsoft Office

Project management software

Job description

DayOne is seeking an experienced Document Controller in Malaysia to oversee the complete life cycle of construction project documents. You will review, organize, and archive drawings, specs, contracts, RFIs, and change orders, ensuring accuracy and timely access for the project team.

Responsibilities include maintaining document control systems, auditing compliance with standards, coordinating with architects, engineers, contractors, and subcontractors, and training team members on best