Project Documentation Specialist

HRnetOne; Kuala Lumpur; On-site; MYR 36,000 - 72,000; Full time

Job summary

HRnetOne in Kuala Lumpur, Malaysia seeks a highly organized Document Controller to support end-to-end project administration and documentation across client Johor operations. This role ensures smooth project delivery, precise filing, and clear communication among stakeholders.

You will manage end-to-end documentation, support meetings and reporting, assist with budgets and invoices, and help mitigate project risks.

Qualifications

• Strong knowledge of project management principles and methodologies.
• Excellent organisational and time-management skills.
• Proficient in MS Office (Excel, Word, PowerPoint); familiarity with MS Project and PlanGrid is a plus.
• Ability to work independently and collaboratively across teams and stakeholders, while maintaining high levels of confidentiality.
• Prior experience in project administration or document control — familiarity with security systems is a strong plus.

Responsibilities

• Manage project documentation end-to-end — ensuring all documents are complete, up-to-date, neatly organized, and accessible to relevant parties
• Support project management from start to finish — managing schedules, preparing project meetings, and taking Minutes of Meetings
• Prepare regular project reports and monitor project schedules to ensure timely completion of each stage
• Assist in compiling and overseeing project budgets, ensuring all expenditures align — including processing invoices and payments
• Maintain effective communication with project team members and stakeholders while supporting project risk identification and mitigation

Skills

Project management

Organisational skills

Time management

Communication

Tools

MS Office

MS Project

PlanGrid

Job description

HRnetOne in Kuala Lumpur, Malaysia seeks a highly organized Document Controller to support end-to-end project administration and documentation across client Johor operations. This role ensures smooth project delivery, precise filing, and clear communication among stakeholders.

You will manage end-to-end documentation, support meetings and reporting, assist with budgets and invoices, and help mitigate project risks.