Document Controller

Real Project Management; Selangor; On-site; MYR 67,000 - 100,000; Full time

Job summary

Real Project Management is seeking a skilled Document Controller for Data Center projects in Malaysia. You will manage project documents in ACC, ensure proper registration, tracking and archiving, and coordinate with a wide range of project partners to secure timely submissions and approvals.

The role requires hands-on ACC experience, strong organization, and clear English communication. You will support audits, handover packs, and close-out documentation in a fast-paced environment.

Qualifications

• Diploma or Degree in Business Administration, Project Management, Engineering, Construction Management or related field.
• Minimum 5 to 7 years of document control experience in construction, preferably Data Center or large infrastructure projects.
• Hands-on ACC experience including document management, workflows, transmittals, version control and reporting.
• Familiarity with project lifecycle documents, testing & commissioning records, and handover requirements.
• Proficient in MS Office, SharePoint, Adobe Acrobat and electronic document management systems.
• Strong understanding of drawings, specifications, RFIs, submittals, and as-built documentation.
• Well-organized, detail-oriented, able to meet tight deadlines, and coordinate with multiple stakeholders.
• Good written and spoken English; ability to communicate with consultants, clients, contractors and project teams.

Responsibilities

• Manage and maintain all project documentation using ACC and other DMS.
• Register, distribute, track, update, archive and retain documents per requirements.
• Coordinate with PMs, consultants, main contractors, subcontractors, vendors and clients for timely submissions.
• Monitor document revision status and ensure latest approved versions are used.
• Handle incoming/outgoing correspondence, transmittals, RFIs and document workflows.
• Establish and maintain document control registers, logs and reports for monitoring.
• Support audits, handover documentation, testing & commissioning records, and close-out docs.
• Maintain confidentiality and integrity of all project documentation.

Skills

Document control

ACC proficiency

Planning & organization

Stakeholder coordination

Communication

Detail-oriented

Multi-project management

Problem-solving

Education

Diploma/Degree in business admin / engineering / construction management

Tools

Autodesk Construction Cloud (ACC)

SharePoint

Microsoft Office Suite

Adobe Acrobat

Job description

Job Description

Document Controller (Data Center Projects)

Key Responsibilities

• Manage and maintain all project documentation, including drawings, specifications, method statements, RFIs, submittals, technical documents, inspection records, and project correspondence using Autodesk Construction Cloud (ACC) and other document management systems.

• Ensure all documents and records are properly registered, distributed, tracked, updated, archived, and retained in accordance with project requirements, company procedures, quality standards, and client requirements.

• Coordinate with Project Managers, Consultants, Main Contractors, Subcontractors, Vendors, and Clients to ensure timely submission, review, approval, and distribution of project documents.

• Monitor and maintain document revision status, ensuring only the latest approved versions are available for project use.

• Manage incoming and outgoing correspondence, transmittals, submittals, RFIs, technical queries, and document workflows through ACC and other approved platforms.

• Establish and maintain project document control registers, logs, filing systems, and document tracking reports for effective monitoring and retrieval.

• Support project teams in document compliance, audit preparation, handover documentation, testing & commissioning records, and close‑out documentation.

• Ensure proper control and maintenance of as‑built drawings, operation and maintenance (O&M) manuals, warranties, certificates, and handover dossiers.

• Generate periodic document status reports and highlight overdue submissions or approvals to project stakeholders.

• Maintain both electronic and hardcopy filing systems where required to ensure accurate and efficient document retrieval.

• Provide administrative support, including document preparation, scanning, copying, filing, and distribution of project‑related information.

• Ensure confidentiality, accuracy, and integrity of all project documentation.

• Perform any other duties and responsibilities assigned by Management from time to time.

Core Competencies

• Strong document control and records management skills.

• Proficiency in Autodesk Construction Cloud (ACC) Document Management.

• Excellent planning, organization, and attention to detail.

• Ability to manage multiple projects and deadlines simultaneously.

• Strong communication and stakeholder coordination skills.

• Problem‑solving and analytical capability.

• Results‑oriented and proactive mindset.

• Knowledge of construction quality management systems and document control procedures.

Job Requirements

• Diploma or Degree in Business Administration, Project Management, Engineering, Construction Management, Information Management, or a related field.

• Minimum 5 to 7 years of document control experience in construction, preferably with Data Center, Mission‑Critical, M&E, or Large‑Scale Infrastructure Projects.

• Mandatory hands‑on experience with Autodesk Construction Cloud (ACC), including document management, workflows, transmittals, version control, and reporting.

• Familiarity with document control standards, project lifecycle documentation, testing & commissioning (T&C) records, and project handover requirements.

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), SharePoint, Adobe Acrobat, and electronic document management systems.

• Strong understanding of construction drawings, specifications, RFIs, submittals, material approvals, shop drawings, and as‑built documentation.

• Highly organized, detail‑oriented, reliable, and capable of maintaining document accuracy under tight deadlines.

• Able to work effectively in a fast‑paced project environment and coordinate with multiple stakeholders.

• Good command of written and spoken English. Ability to communicate effectively with consultants, clients, contractors, and project teams.

• Experience supporting ISO 9001 quality management systems and document audits would be an added advantage.