Senior Contract Executive

Perkasa Tinggi Sdn Bhd; Kajang; On-site; MYR 90,000 - 150,000; Full time

Job summary

Perkasa Tinggi Sdn Bhd is seeking an experienced Contract Administrator/Quantity Surveyor to lead subcontract administration, progress claims, variation orders, and cost control on major building and infrastructure projects. You will ensure contractual compliance and rigorous cost monitoring across the project lifecycle.

The ideal candidate has strong knowledge of main contractor operations, procurement, payments, extensions of time, and final accounts, with 5+ years in a similar role.

Qualifications

• Minimum 5 years of relevant experience in contract administration or quantity surveying.
• Experience within a main contractor environment is preferred.
• Strong knowledge of subcontract administration, progress claims, variation orders and contractual procedures.

Responsibilities

• Manage and oversee subcontract administration, progress claims, variation orders, procurement and project cost control.
• Prepare, review and administer trade subcontracts, work orders and supply agreements.
• Prepare and submit monthly main contract progress claims to clients and consultants.
• Evaluate, verify and certify subcontractor progress claims and payment recommendations.
• Manage variation orders, including cost evaluations and negotiations with consultants and subcontractors.
• Coordinate joint site measurements, re-measurements and valuations with project teams.
• Monitor budgets, material usage and overall project expenditure to identify risks.
• Prepare and review contractual claims, EOT supporting documents and final accounts.
• Maintain contract documentation, cost reports and commercial correspondence.
• Liaise with project managers, site personnel and subcontractors to resolve issues.
• Provide guidance to junior contract or quantity surveying personnel.

Skills

Numerical accuracy

Analytical skills

Negotiation

Commercial awareness

Time management

Tools

Glodon

Cubicost

AutoCAD

Excel

Job description

Manage and oversee subcontract administration, progress claims, variation orders, procurement, and project cost control for major building and infrastructure projects with an expanding main contractor. Ensure contractual compliance, accurate cost monitoring, timely payment certification, and effective commercial management throughout the project lifecycle.

Key responsibilities

Manage and coordinate pre-construction tender preparations, subcontractor procurement, quotation evaluations, tender analysis, and award recommendations.

Prepare, review, and administer trade subcontracts, work orders, and supply agreements in accordance with project requirements and contractual obligations.

Prepare and submit monthly main contract progress claims to clients and consultants, ensuring accurate valuation and timely submission.

Evaluate, verify, and certify subcontractor progress claims and payment recommendations based on actual site progress and contractual terms.

Manage and assess variation orders (VOs), including quantity take-offs, cost evaluations, supporting documentation, and negotiations with consultants and subcontractors.

Conduct and coordinate joint site measurements, re-measurements, and valuations of completed works with project and site teams.

Monitor project budgets, material usage, subcontractor costs, and overall project expenditure to identify cost overruns and commercial risks.

Prepare and review contractual claims, extension of time (EOT) supporting documents, and final account settlements with clients and subcontractors.

Maintain accurate contract documentation, cost reports, payment records, and commercial correspondence.

Liaise closely with project managers, site personnel, consultants, and subcontractors to resolve contractual, commercial, and site-related issues.

Provide guidance and support to junior contract or quantity surveying personnel to ensure timely and accurate completion of assigned tasks.

About you

Minimum 5 years of relevant experience in contract administration or quantity surveying, preferably within a main contractor environment.

Strong knowledge of main contractor operations, subcontract administration, progress claims, variation orders, and contractual procedures.

Proven experience in managing subcontractor procurement, cost control, payment evaluations, and final accounts.

Strong numerical accuracy, analytical skills, negotiation abilities, and commercial awareness.

Able to work independently, manage multiple projects, and meet tight deadlines.

Proactive, detail-oriented, responsible, and capable of resolving contractual and commercial issues effectively.

Strong communication and interpersonal skills when dealing with project teams, consultants, clients, and subcontractors.

Proficient in Microsoft Office (Excel and Word); knowledge of QS/measurement software such as Glodon, Cubicost, or AutoCAD is an added advantage.

Good command of English and Bahasa Malaysia, both written and spoken.