Senior Associate, Corporate Secretarial (12-Month Contract)

ASTRO Holdings Behad; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

Astro Malaysia Holdings Berhad is seeking a Senior Associate for the Company Secretarial Department to ensure statutory compliance and governance for the Group. You will maintain records, prepare documentation, coordinate high-level meetings, and support the Company Secretary in delivering efficient secretarial services.

The ideal candidate is highly organised with excellent communication, strong governance knowledge, and the ability to engage with senior stakeholders.

Qualifications

• Experience in company secretarial services or a legal firm with focus on statutory compliance and governance.
• Diploma or degree in Corporate Administration or related field; professional qualification is an advantage.
• Proficiency with MS Office; familiarity with company secretarial software is a plus.

Responsibilities

• Maintain statutory registers and file documents with regulators accurately and on time.
• Plan, organise and record minutes for high-level meetings (Shareholders/Board).
• Draft reports, resolutions, and corporate documents for governance requirements.
• Provide administrative support to Company Secretaries and ensure efficient workflow.
• Identify opportunities to improve secretarial processes and stay updated on governance rules.

Skills

Statutory compliance

Communication

Stakeholder management

Education

Diploma/Degree in Corporate Administration

ICSA/CGQP

Tools

CRS

MBRS

MYDATA

e-info

XBRL

Job description

WHY JOIN US?

We practice a vibrant & energetic office culture. We provide opportunities for career advancement within the company. Good performance is always rewarded accordingly. “It's our people that make Astro Malaysia’s leading entertainment company. We are an inclusive employer, to enable everyone at Astro to be their best. We embrace differences – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products/services and our community. We also understand and appreciate that diversity is a driver of creativity and innovation, which will make our business more competitive, compelling and profitable.”

JOB RESPONSIBILITIES:

Join our dynamic Company Secretarial Department as a Senior Associate, where you will play a key role in ensuring statutory and corporate compliance for the Group. This position involves maintaining accurate records, preparing essential documentation, coordinating high-level meetings, and supporting the Company Secretary in delivering efficient secretarial services. The ideal candidate is a highly organised professional with excellent communication skills and a strong understanding of company secretarial practices.

What You’ll Do:

Statutory Compliance & Record Keeping

Maintain and update statutory registers and records for the Group in compliance with applicable laws and regulations. Prepare and file statutory documents with relevant regulatory authorities accurately and on time. Ensure confidentiality and proper management of sensitive corporate documents.

Meeting Coordination

Plan, organise, coordinate, attend and record minutes, where necessary, at high-level meetings, including Shareholders’ and Board of Directors’ meetings. Compile and distribute meeting papers, agendas, and minutes in a timely manner. Liaise with executive secretaries of Directors and the Chief Executive Officer to ensure seamless meeting arrangements. Efficiency in minutes writing will be an added advantage.

Documentation & Reporting

Draft reports, resolutions, and other corporate documents to support compliance and governance requirements. Assist in preparing annual reports and other regulatory submissions.

Departmental Support

Act as the Department Administrator, supporting operational efficiency and workflow management. Provide administrative and secretarial support to Company Secretaries in discharging their duties.

Process Improvement

Identify opportunities to streamline secretarial processes and enhance service delivery. Stay updated on changes in corporate governance and regulatory requirements to ensure compliance.

REQUIREMENTS:

Who You Are: Experience: Minimum 5 years of relevant experience in company secretarial services or a legal firm, with a proven track record in statutory compliance and corporate governance. Experience in handling foreign companies will be an advantage. Experience coordinating high-level meetings and working with senior stakeholders is highly desirable.

Education & Certifications: Diploma or degree in Corporate Administration or a related field. Professional qualification (e.g., ICSA/CGQP or equivalent) is an advantage.

Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with company secretarial software (e.g., CRS, MBRS, MYDATA, e-info, XBRL) is a plus.

Soft Skills: Excellent written and verbal communication skills, with proficiency in English. Strong interpersonal skills, with the ability to engage professionally with senior executives and stakeholders. Exceptional planning, organisational, and time-management skills, with a keen sense of urgency to meet deadlines. Mature, pleasant demeanour with a commitment to delivering high-quality, service-oriented work. Ability to handle multiple tasks under pressure while maintaining confidentiality and attention to detail.

Key Competencies: Knowledge of company secretarial practices and corporate governance principles. High level of professionalism and ethical standards. Proactive problem-solving and process improvement mindset.

It’s our people that make Astro Malaysia’s leading entertainment company. We are an inclusive employer, to enable everyone at Astro to be their best. We embrace differences – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products/services and our community. We also understand and appreciate that diversity is a driver of creativity and innovation, which will make our business more competitive, compelling and profitable.

Astro Malaysia Holdings Berhad (“Astro”) is Malaysia’s leading content and consumer company, serving 75% of Malaysian households across our TV, radio, digital and commerce platforms. As a trusted brand, Astro keeps Malaysians entertained and informed with a variety of vernacular, international and live sports content, engaging with 24 million individuals. To learn more about Astro, kindly login to www.astro.com.my