Senior Administration Executive

Mighty Trio Ventures Sdn Bhd; Kuala Lumpur; On-site; MYR 31,000 - 50,000; Full time

Benefits offered by this job

Near public transport

Performance bonus

Career advancement (SEA expansion)

Company activities

Smart casual wear

Flexible working hours

EPF/SOCSO

Job summary

Mighty Trio Ventures Sdn Bhd is seeking an Administration Executive to coordinate recruitment, onboarding, and HR administrative tasks in Kuala Lumpur. You will manage letters, contracts, and employee records, while ensuring payroll accuracy and compliance with company policies.

Responsibilities include maintaining HR records, coordinating training and company events, and supporting policy development. Fresh graduates are welcome; strong MS Office and organizational skills are required.

Qualifications

• Degree in HR Management or Business Administration or equivalent.
• Fresh graduates are encouraged to apply.
• Well organized and detail oriented; able to work under pressure in a fast-paced environment.
• Knowledge of the Employment Act and statutory requirements.
• Proficient with Microsoft Office and HR software.

Responsibilities

• Coordinate recruitment activities: job posting, sourcing, interviewing and orientation.
• Prepare, administer and update records: letters, employment contracts, resignations, confirmations, transfers, promotions and renewals.
• Update and maintain employees' profiles: attendance, leave, medical, training and insurance records.
• Maintain and support Admin & HR policies, processes and strategy for efficiency and sustainability.
• Manage office assets, equipment, supplies, and insurance renewals.
• Handle clerical duties: monitoring outlets, stationery, and equipment maintenance.
• Work with management to improve relationships, morale and productivity; include training coordination and company events.
• Provide HR-related reports as required.
• Process month-end payroll.
• Maintain admin records and filing system.
• Communicate with internal departments and insurance companies on claims and related queries.
• Conduct orientations and exit interviews; coordinate for new hires/leavers.
• Coordinate training for staff (FHC and related).
• Ad-hoc tasks assigned by management.

Skills

Organizational skills

Attention to detail

Time management

MS Office

Education

Degree in HR Management

Degree in Business Administration

Tools

HR software

Microsoft Office

Job description

Coordinate the recruitment activities, including job posting, sourcing candidates, interviewing and orientation to new employee on board procedures.

To prepare, administer and updating records of administration work such as preparation of letter, employment contract, resigned administration, employees' job confirmation, transfer, promotion & contract renewal.

Update and maintain employees' profile, attendance, leave, medical and training records and staff insurance.

Maintain and support Admin & HR policies, processes & strategy to support efficiency and sustainability of company.

Maintain and evaluate office assets, equipment, supplies i.e. uniforms/pantry/company gifts, furniture and fixtures, insurance renewable.

Handling clerical and administrative duties such as monitoring outlets' operation, office stationary and supplies, office equipment maintenance etc.

To work closely with management and colleagues to improve work relationships, build morale, and productivity including training coordination and company events.

Provide HR relevant reports as when required.

Process month end payroll

Maintain admin records and filling system.

Communicate and deal with the relevant internal department and Insurance Company etc on matters pertaining to the claims related queries, new outlets fire and public liability insurance subscription.

Conduct Orientations / Exit Interviews & coordinate for new hires / leavers.

Coordinate FHC and other related training for staff

Ad-hoc task assigned by the Management from time to time.

Benefits

• Near to public transport (LRT, Monorail)
• Performance Bonus
• Career Advancement (We envision to an F&B giant in SEA)
• Company Activity (Team Building, Annual Dinner, Company Trip)
• Smart Casual Wear
• Flexible Working Hours (after confirmation, subject to performance and arrangement with BOD)
• EPF/SOCSO

Requirements

Preferably Degree in Human Resource Management or Business Administration or equivalent.

Fresh graduates are encouraged to apply.

Well organized, detailed oriented and able to work independently under pressure, fast pace environment.

Knowledge of the Employment Act and related statutory bodies' requirements.

Proficient with Microsoft Office, HR software etc.

Must be able to prioritize and plan work activities efficiently.

Must be able to read and acknowledge messages post working hours. (Execution could be deferred to the next working day, but acknowledging messages is a MUST)

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