Senior Admin & Sales Operations Specialist

Hitachi Automotive Systems Americas, Inc.; Malaysia; On-site; MYR 47,000 - 74,000; Full time

Job summary

HITACHI ASIA (MALAYSIA) SDN. BHD. Kuala Lumpur seeks an experienced Sales Admin/Administration & Facilities professional.

You will handle orders, generate invoices, coordinate with vendors, and support corporate affairs across the office. The role emphasizes accuracy, speed, and collaboration in a dynamic environment. Typical duties include processing orders, maintaining vendor records, and coordinating interdepartmental workflows to ensure smooth operations and timely deliveries in a fast-paced

Qualifications

• Diploma or Bachelor’s degree in any field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with enterprise systems (SAP, Oracle, Workday, etc.).
• Pro-active and enthusiastic team player.
• Must be detail-oriented and well organized.
• 5+ years’ experience in sales admin or order processing/invoicing, IT software exposure preferred.

Responsibilities

• Handle and generate sales orders; prepare invoices and purchase orders; participate in vendor registration and sales reports.
• Liaise with external service providers—suppliers, warehouse, transporters—to ensure smooth operations and timely deliveries per SOPs.
• Attend to customers’ requests or enquiries and file documents.
• Provide general office administrative and corporate affairs support including corporate communication, events, group purchasing, office services and tenancy matters.
• Ensure corporate and admin services run smoothly and issues are resolved timely.
• Collaborate with departments to standardize and simplify internal processes and systems.
• Organize and maintain digital records for easy reference and tracking.
• Maintain non-trade vendors and group companies contact database, contracts and corporate files.
• Ensure information is updated to remain accurate.
• Attend to customer enquiries and forward to Hitachi Group as needed.
• Execute other ad hoc tasks as assigned.

Skills

MS Office

Detail-oriented

Team player

Multi-tasking

Prioritization

Education

Diploma / Bachelor’s Degree

Tools

SAP

Oracle

Workday

Job description

HITACHI ASIA (MALAYSIA) SDN. BHD. Kuala Lumpur seeks an experienced Sales Admin/Administration & Facilities professional.

You will handle orders, generate invoices, coordinate with vendors, and support corporate affairs across the office. The role emphasizes accuracy, speed, and collaboration in a dynamic environment. Typical duties include processing orders, maintaining vendor records, and coordinating interdepartmental workflows to ensure smooth operations and timely deliveries in a fast-paced