Sales Operations Specialist: Orders, Delivery & Reporting

Private Advertiser; Malacca City; On-site; MYR 30,000 - 48,000; Full time

Job summary

Private Advertiser in Malaysia is seeking a Sales Administrative Assistant to manage order processing, invoicing, documentation, and customer handovers. The role involves coordinating with sales staff, finance providers, suppliers and external parties to ensure timely delivery and accurate records.

The position requires handling confidential information, producing reports, and maintaining organised filing systems, with regular interaction across the sales team and clients.

Responsibilities

• Prepare, process and maintain sales orders, quotations, invoices and related documentation.
• Assist with customer booking records, sales agreements, financing applications and registration documentation, where applicable.
• Coordinate with Sales Advisors, customers, finance companies, suppliers and relevant external parties.
• Monitor sales order status, payment records, delivery schedules and outstanding documentation.
• Ensure all sales records and customer information are accurate, complete and properly maintained.
• Prepare sales reports, update spreadsheets and maintain organised filing systems.
• Assist in coordinating product or vehicle delivery arrangements and customer handovers.
• Handle general administrative duties and support daily sales department operations.
• Maintain confidentiality and comply with company procedures and documentation requirements

Job description

Private Advertiser in Malaysia is seeking a Sales Administrative Assistant to manage order processing, invoicing, documentation, and customer handovers. The role involves coordinating with sales staff, finance providers, suppliers and external parties to ensure timely delivery and accurate records.

The position requires handling confidential information, producing reports, and maintaining organised filing systems, with regular interaction across the sales team and clients.