Senior Accounts Executive

Xepa-Soul Pattinson (Malaysia) Sdn Bhd; Malacca City; On-site; MYR 112,000 - 167,000; Full time

Job summary

Xepa-Soul Pattinson (Malaysia) Sdn Bhd is seeking a skilled Accounting professional to manage financial operations, reporting, and compliance. You will prepare monthly, quarterly, and annual financial reports, ensure accurate ERP postings, and support tax and regulatory duties.

The role covers intercompany transactions, treasury, cash flow, budgeting, and internal control enhancements. Strong knowledge of MFRS, GST/SST, and corporate tax is essential; leadership and communication skills are

Qualifications

• Degree in Accounting, Finance or related discipline.
• Membership with MIA or other accounting bodies is an advantage.
• Minimum 5 years of relevant accounting experience, preferably in an audit or manufacturing environment.
• Good knowledge of MFRS, GST/SST, tax regulations and statutory requirements.
• Experience in ERP systems and proficiency in Microsoft Office applications.
• Able to work independently and meet deadlines.
• Strong analytical skills, meticulous and attentive to detail.
• Excellent interpersonal and communication skills.
• Good leadership competencies with a strong sense of integrity and accountability.

Responsibilities

• Ensure timely monthly, quarterly and annual closing of accounts.
• Prepare accurate and timely financial and management reports for management review.
• Ensure completeness and accuracy of accounting transactions in the ERP system.
• Prepare group reporting packages (corporate reporting) and comply with group reporting deadlines.
• Prepare quarterly treasury attachments and reports to Group Finance in compliance with Bursa listing requirements.
• Monitor and report on P&L performance, including overseas office financials where applicable.
• Ensure compliance with accounting standards (MFRS), GST/SST, tax regulations and other statutory requirements.
• Review and verify supplier invoices and ensure expenses are recorded in the correct GL accounts.
• Prepare monthly sales management reports and verify sales commissions.
• Be responsible for credit control and debt recovery activities.
• Perform reconciliations, investigate discrepancies and report findings to management.
• Ensure completeness of related company transactions and reconcile intercompany balances with respective related companies.
• Support the group consolidation process, including intercompany transactions and reconciliations.
• Prepare monthly GST / bi-monthly SST reconciliation reports and submit online returns.
• Check the completeness and accuracy of monthly GAF files.
• Prepare corporate tax computations, including schedules and analysis of expenses, for the tax agent.
• Prepare tax estimates to ensure tax payments are adequate and avoid penalties.
• Perform periodic cash flow planning and management to ensure efficient use of funds and adequacy of working capital.
• Prepare yearly budgets and revised financial forecasts.
• Assist in monitoring actual performance against budget.
• Coordinate yearly inventory counts, including liaising with HODs for inventory variance resolution.
• Be responsible for inventory control and management, and asset management.
• Review, plan and improve accounting procedures and controls for updates and enhancements.
• Assist in identifying financial and operational risks and implementing appropriate mitigation measures.
• Support the development and improvement of management information systems for effective planning and control.
• Liaise with external parties such as external auditors, tax agents and other relevant authorities on job-related matters.
• Participate in the implementation, maintenance and continual improvement of ISO standards applicable to the organization.
• Ensure work processes align with established ISO procedures and contribute to internal and external audit readiness.
• Actively support the organization's occupational safety and health, quality, environmental and information security objectives through compliance with ISO-related policies.
• Participate in the improvement of the OH&S Management System and carry out related work as instructed.
• Identify opportunities for improvement and assist in corrective/preventive action planning in line with ISO requirements.
• Assist in any ad-hoc functions and related duties as and when assigned by management.

Skills

Analytical skills

Detail-oriented

Interpersonal skills

Communication skills

Leadership

Deadline-driven

Problem solving

Education

Bachelor's degree in Accounting or Finance

Tools

ERP systems

Microsoft Office

Job description

Responsible for managing and performing professional and technical duties across financial operations, reporting and compliance. The role involves monitoring and analyzing financial records, preparing and analyzing monthly, quarterly and annual financial reports and management information, ensuring compliance with accounting standards and statutory requirements, supporting tax and treasury matters, and driving continuous improvement of accounting processes and internal controls.

Key Responsibilities:

Ensure timely monthly, quarterly and annual closing of accounts.

Prepare accurate and timely financial and management reports for management review.

Ensure completeness and accuracy of accounting transactions in the ERP system.

Prepare group reporting packages (corporate reporting) and comply with group reporting deadlines.

Prepare quarterly treasury attachments and reports to Group Finance in compliance with Bursa listing requirements.

Monitor and report on P&L performance, including overseas office financials where applicable.

Ensure compliance with accounting standards (MFRS), GST/SST, tax regulations and other statutory requirements.

2. Accounts Payable & Receivable

Review and verify the accuracy and completeness of supplier invoices and ensure expenses are recorded in the correct GL accounts.

Prepare monthly sales management reports and verify sales commissions.

Be responsible for credit control and debt recovery activities.

Perform reconciliations, investigate discrepancies and report findings to management.

3. Intercompany & Related Party Transactions

Ensure completeness of related company transactions and reconcile intercompany balances with respective related companies.

Support the group consolidation process, including intercompany transactions and reconciliations.

4. Tax & Regulatory Compliance

Prepare monthly GST / bi-monthly SST reconciliation reports and submit online returns to the Royal Malaysian Customs Department.

Check the completeness and accuracy of monthly GAF files.

Prepare corporate tax computations, including schedules and analysis of expenses, for the tax agent.

Prepare tax estimates to ensure tax payments are adequate and avoid penalties.

5. Cash Flow, Budgeting & Forecasting

Perform periodic cash flow planning and management to ensure efficient use of funds and adequacy of working capital.

Prepare yearly budgets and revised financial forecasts.

Assist in monitoring actual performance against budget.

6. Inventory & Asset Management

Coordinate yearly inventory counts, including liaising with HODs for inventory variance resolution.

Be responsible for inventory control and management, and asset management.

7. Internal Control & Process Improvement

Review, plan and improve accounting procedures and controls for updates and enhancements.

Assist in identifying financial and operational risks and implementing appropriate mitigation measures.

Support the development and improvement of management information systems for effective planning and control.

Liaise with external parties such as external auditors, tax agents and other relevant authorities on job-related matters.

9. Standards, Safety & Compliance

Participate in the implementation, maintenance and continual improvement of ISO standards applicable to the organization.

Ensure work processes align with established ISO procedures and contribute to internal and external audit readiness.

Actively support the organization's occupational safety and health, quality, environmental and information security objectives through compliance with ISO-related policies.

Participate in the improvement of the Occupational Health and Safety Management System (OH&SMS) and carry out related work as instructed.

Identify opportunities for improvement and assist in corrective/preventive action planning in line with ISO requirements.

10. Others

Assist in any ad-hoc functions and related duties as and when assigned by management.

Degree in Accounting, Finance or a related discipline. Membership with MIA or other professional accounting bodies is an advantage.

Minimum 5 years of relevant accounting experience, preferably in an audit or manufacturing environment.

Good knowledge of MFRS, GST/SST, tax regulations and statutory requirements.

Experience in ERP systems and proficiency in Microsoft Office applications.

Able to work independently and meet deadlines.

Strong analytical skills, meticulous and attentive to detail.

Excellent interpersonal and communication skills.

Good leadership competencies with a strong sense of integrity and accountability.

At Xepa, ideas, people and technology are put together to create trusted, high-quality affordable medicines. We are a pharmaceutical company with a distinct and true commitment - Xepa products help people live healthier, longer and more productive lives.

Founded in 1967 in Singapore, Xepa has grown and evolved at the forefront of the industry. From our modest first years where Xepa Laboratories Pte. Ltd. produced a limited range of pharmaceutical products out of a small flatted factory, we’ve relocated, twice, accommodating expansion to larger manufacturing plants in Malacca, Malaysia. Today, Xepa is the leading manufacturer of off-patent pharmaceuticals in Malaysia.

At Xepa, ideas, people and technology are put together to create trusted, high-quality affordable medicines. We are a pharmaceutical company with a distinct and true commitment - Xepa products help people live healthier, longer and more productive lives.

Founded in 1967 in Singapore, Xepa has grown and evolved at the forefront of the industry. From our modest first years where Xepa Laboratories Pte. Ltd. produced a limited range of pharmaceutical products out of a small flatted factory, we’ve relocated, twice, accommodating expansion to larger manufacturing plants in Malacca, Malaysia. Today, Xepa is the leading manufacturer of off-patent pharmaceuticals in Malaysia.