Secretary to the CEO [Contract]

SK Nexilis Malaysia; West Coast Division; On-site; MYR 60,000 - 90,000; Full time

Job summary

SK Nexilis Malaysia is seeking an experienced Executive Assistant to provide administrative and executive support to the CEO. You will manage calendars, coordinate travel, and handle claims and reimbursements, while liaising with internal and external stakeholders.

The role requires discretion, strong organizational and communication skills, and the ability to handle confidential information and multiple priorities with professionalism. Proficiency with SAP and Microsoft Office is preferred.

Qualifications

• Bachelor's Degree in a related field is required.
• Proficiency in Korean is preferred per the candidate profile.
• Own transport is required and valid driving licence is an advantage.
• Proficiency with Microsoft Office and SAP systems is expected.

Responsibilities

• Provide executive administrative support to the CEO, including calendar management and scheduling.
• Handle CEO-related claims, reimbursements, and follow-up on approvals.
• Organise office operations and hospitality support for the CEO and arrange visits and events.
• Maintain confidentiality of sensitive information and manage multiple priorities with discretion.

Skills

Korean language

Excellent communication

Discretion

Multitasking

Attention to detail

Confidential information handling

Education

Bachelor's Degree in related field

Tools

SAP

Excel

PowerPoint

Word

Microsoft Office

Job description

Provide administrative and executive support to the CEO, including managing schedules and appointments, handling company-related claims and reimbursements, handling correspondence, and liaising with internal and external stakeholders. The role requires strong organizational and communication skills, attention to detail, professionalism, discretion, and the ability to manage confidential information and multiple priorities effectively.

Duties/Responsibilities

1. Executive Administrative Support

Manage the CEO’s calendar and appointments.

Arrange business travel, accommodation, and transport.

Submit and follow up on the CEO’s requests and approvals.

Manage documents requiring the CEO’s review, signature, or approval.

Liaise with departments regarding the CEO’s instructions and requests.

2. Claims & Reimbursement

Process the CEO’s travel, entertainment, transportation, and other authorized claims and reimbursements.

Prepare, compile, and submit supporting documents.

Ensure timely submission of claims to Finance.

Maintain records of claims and reimbursements.

3. Office & Hospitality Support

Assist with the general upkeep of the CEO’s office.

Monitor office supplies and other necessities.

Arrange the CEO’s meals when required.

Assist with arrangements for the CEO’s visitors.

Coordinate cleaning, maintenance, and repair matters when required.

Liaise with the CEO’s driver and relevant departments on transportation arrangements.

4. Other Responsibilities

Maintain confidentiality of sensitive company and management information.

Maintain proper filing and records of documents related to the CEO’s office.

Assist with company events and functions involving the CEO.

Perform other duties related to the CEO’s office

Requirements/Qualifications

[Preferred] Proficiency in Korean language

Bachelor's Degree Holder in related field

Own transport

Microsoft literate

High adaptability and quick learning pace

Strong practical judgement and situational awareness

Proficiency in computer applications (Excel, PowerPoint, Word)

Experience using SAP systems.

Since its inception in 1996, SK Nexilis has been focusing on continuous technology development and has world-leading technology competitiveness in battery copper foil and FCCL. Recently, as the demand for electric vehicle increases, the capacity and reliability of lithium-ion batteries have been demanded.

Furthermore, demand for high definition, high resolution displays such as OLEDs is increasing. SK Nexilis is leading the technology and products in the field of thin-tech with its technological innovation which is one step ahead of this change and solidifying its position as the global No.1 company.

We are now waiting for people to be a member of our successful business in Malaysia. Let's be our people!

Since its inception in 1996, SK Nexilis has been focusing on continuous technology development and has world-leading technology competitiveness in battery copper foil and FCCL. Recently, as the demand for electric vehicle increases, the capacity and reliability of lithium-ion batteries have been demanded.

Furthermore, demand for high definition, high resolution displays such as OLEDs is increasing. SK Nexilis is leading the technology and products in the field of thin-tech with its technological innovation which is one step ahead of this change and solidifying its position as the global No.1 company.

We are now waiting for people to be a member of our successful business in Malaysia. Let's be our people!