Secretary / Personal Assistant (based in Petaling Jaya)

Talent Recruit; Petaling Jaya; On-site; MYR 60,000 - 72,000; Full time

Job summary

Talent Recruit is seeking a Secretary / Personal Assistant based in Petaling Jaya, Selangor. The role involves acting as a primary liaison for VIP clients, managing secretarial tasks, and coordinating travel and meetings for the chairman.

The ideal candidate has at least 3 years of Secretary/PA experience, fluent English and Mandarin, and readiness to travel locally and internationally. Own transport and a valid driving license are preferred.

Qualifications

• Diploma in Business Administration or Secretarial Studies.
• Minimum 3 years' Secretary/Personal Assistant experience.
• Excellent command of English and Mandarin (spoken and written).

Responsibilities

• Act as a primary point of contact for internal and external stakeholders, including VIP clients.
• Handle all secretarial duties, including preparing correspondence, reports, and presentations.
• Manage the chairmans calendar, schedule meetings, and organize appointments.
• Take accurate minutes of meetings and follow up on action points.
• Maintain strict confidentiality and discretion when handling private and sensitive information.
• Coordinate and arrange domestic and international travel, including flight bookings, hotel accommodations, and ground transportation.
• Assist with visa applications, travel itineraries, and related documentation.
• Prepare and organize materials for meetings, presentations, and events.
• Liaise with internal departments and external parties on behalf of the chairman.
• Perform other ad hoc secretarial duties as assigned.

Skills

VIP client handling

Calendar management

Travel coordination

Secretarial duties

Meeting minutes

English Mandarin communication

Education

Diploma in Business Administration/Secretarial Studies

Job description

Secretary / Personal Assistant (based in Petaling Jaya)

Job Openings Secretary / Personal Assistant (based in Petaling Jaya)

About the job Secretary / Personal Assistant (based in Petaling Jaya)

Company Background

We are representing a well-known client in the F&B industry, looking for Secretary / Personal Assistant to be based in Petaling Jaya, Selangor.

Key Responsibilities

• Act as a primary point of contact for internal and external stakeholders, including VIP clients.
• Handle all secretarial duties, including preparing correspondence, reports, and presentations.
• Manage the chairmans calendar, schedule meetings, and organize appointments.
• Take accurate minutes of meetings and follow up on action points.
• Maintain strict confidentiality and discretion when handling private and sensitive information.
• Coordinate and arrange domestic and international travel, including flight bookings, hotel accommodations, and ground transportation.
• Assist with visa applications, travel itineraries, and related documentation.
• Prepare and organize materials for meetings, presentations, and events.
• Liaise with internal departments and external parties on behalf of the chairman.
• Perform other ad hoc secretarial duties as assigned.

Requirements

• Minimum Diploma in Business Administration, Secretarial Studies, or related field.
• At least 3 years' of Secretary / Personal Assistant experience from any industry.
• Excellent command of English and Mandarin (spoken and written).
• Proven experience handling VIP clients and maintaining professional discretion.
• Highly trustworthy, organized, and resourceful.
• Willing to travel locally and internationally as required.
• Possess own transport and valid driving license.
• Strong interpersonal and communication skills.
• Able to multitask and work efficiently in a fast-paced, high-pressure environment.
• Proactive with a positive attitude and a strong sense of responsibility.