School Admin and Advisor

Pine Hills International; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Pine Hills International in Kuala Lumpur is seeking an office administrator to support daily school operations. The role covers attendance records, enrollment data, library tasks, and front-desk duties, requiring coordination across programs and clear communication with families, staff, and prospective students.

You will update attendance, maintain program lists (GK, PHIS, online classes), respond to School2me messages, oversee library resources, and supervise students during dismissal.

Qualifications

• Proven ability to manage attendance, enrollment data, and communications.
• Experience with school information systems preferred.
• Excellent organizational and multitasking capabilities.

Responsibilities

• Update daily attendance records accurately.
• Manage student enrollment lists for GK, PHIS, and online classes.
• Respond to School2me messages to facilitate parent communication.
• Oversee library operations and resource management.
• Supervise students during dismissal and ensure safety.
• Coordinate updates on school uniforms and respond to parent inquiries.
• Communicate class or activity updates to parents promptly.
• Greet parents and students each morning to foster a welcoming environment.

Skills

Organizational skills

Communication skills

Administrative software

Team collaboration

Education sector experience

Customer service

Education

Diploma in Office Administration

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This role involves managing administrative and operational tasks within a school environment, including attendance records, student enrollment data, library operations, and reception duties. The position requires coordination across multiple programs and effective communication with families, staff, and prospective students.

Key responsibilities

• Accurately update and maintain daily attendance records to ensure student accountability
• Regularly update and manage student lists for various programs, including GK, PHIS, and online classes, to ensure accurate enrollment data
• Promptly respond to messages on School2me, facilitating effective communication between the school and families
• Oversee library operations, managing resources and ensuring a conducive environment for student learning and exploration
• Supervise students during dismissal, ensuring their safety and well-being as they leave the school premises
• Assist with the clocking in and out of students, maintaining accurate attendance records
• Follow up on leads for prospective students, providing information and support to encourage enrollment
• Manage updates related to school uniforms and address inquiries from parents regarding uniform policies
• Communicate important updates or changes in classes and activities to parents in a timely manner
• Welcome parents and students each morning, creating a friendly and inviting atmosphere

About you

• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in using administrative software and tools
• Ability to work collaboratively in a team-oriented environment
• Experience in an educational setting is preferred
• Commitment to fostering a positive school culture