School Admin and Advisor

PINE HILLS INTERNATIONAL SCHOOL; Kuala Lumpur; On-site; MYR 33,000 - 51,000; Full time

Job summary

Pine Hills International School is seeking an organized Administrative Support role to manage attendance, enrollment data, library operations, and front-desk reception. The candidate will coordinate across programs and communicate with families, staff, and prospective students.

The role emphasizes strong communication, teamwork, and reliable data handling within a school environment. Experience in education is preferred, with a dedication to a positive school culture.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in using administrative software and tools.
• Ability to work collaboratively in a team-oriented environment.
• Experience in an educational setting is preferred.
• Commitment to fostering a positive school culture.

Responsibilities

• Accurately update and maintain daily attendance records to ensure student accountability.
• Regularly update and manage student lists for various programs to ensure enrollment data accuracy.
• Respond to messages on School2me to facilitate communication between school and families.
• Oversee library operations and manage resources for a conducive learning environment.
• Supervise students during dismissal to ensure safety.
• Assist with clocking in/out of students and maintain attendance records.
• Follow up on leads for prospective students and provide enrollment information.
• Manage updates related to uniforms and address inquiries from parents about policies.
• Communicate important updates or schedule changes to parents in a timely manner.
• Welcome parents and students each morning and create a friendly atmosphere.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal abilities

Administrative software proficiency

Tools

School2me

Job description

This role involves managing administrative and operational tasks within a school environment, including attendance records, student enrollment data, library operations, and reception duties. The position requires coordination across multiple programs and effective communication with families, staff, and prospective students.

Key responsibilities

Accurately update and maintain daily attendance records to ensure student accountability

Regularly update and manage student lists for various programs, including GK, PHIS, and online classes, to ensure accurate enrollment data

Promptly respond to messages on School2me, facilitating effective communication between the school and families

Oversee library operations, managing resources and ensuring a conducive environment for student learning and exploration

Supervise students during dismissal, ensuring their safety and well-being as they leave the school premises

Assist with the clocking in and out of students, maintaining accurate attendance records

Follow up on leads for prospective students, providing information and support to encourage enrollment

Manage updates related to school uniforms and address inquiries from parents regarding uniform policies

Communicate important updates or changes in classes and activities to parents in a timely manner

Welcome parents and students each morning, creating a friendly and inviting atmosphere

About you

Strong organizational and multitasking skills

Excellent communication and interpersonal abilities

Proficiency in using administrative software and tools

Ability to work collaboratively in a team-oriented environment

Experience in an educational setting is preferred

Commitment to fostering a positive school culture

Education, Training & Professional Development Not specified