Assistant Admin Executive

Regent International School; Alor Merah; On-site; MYR 33,000 - 58,000; Full time

Job summary

Regent International School in Sungai Petani is seeking an Admin Executive to support day-to-day operations, including finance and procurement. The role involves maintaining records, coordinating with departments and vendors, and assisting with student pass matters.

The ideal candidate has strong organizational skills, attention to detail, and experience in an educational setting. Interested applicants will contribute to school operations and event support.

Qualifications

• Diploma or Bachelor's Degree in Accounting, Finance, or Business Administration.
• Qualification in Accounting or Finance is preferred.
• Minimum 2 years of admin experience with at least 1 year in finance/procurement.

Responsibilities

• Provide comprehensive administrative support to school management and departments.
• Maintain and organize records, files, and documentation.
• Coordinate meetings, prepare reports and official documents.
• Handle inquiries and general office administration.
• Ensure office supplies and equipment are maintained.
• Assist with finance-related duties: processing invoices, payments, reimbursements, and records.
• Support budgeting and expense tracking; manage procurement processes with suppliers.
• Coordinate with vendors, contractors, and service providers; support events and operations.
• Manage student pass applications, renewals, and related documentation.

Skills

Finance admin

Procurement

MS Office

Record keeping

Communication

Education

Accounting degree

Finance degree

Tools

Microsoft Excel

Job description

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Job Description

Position

Admin Executive

Location

Regent International Schools – Sungai Petani Campus

Job Summary

The Admin Executive is responsible for providing efficient administrative support to ensure the smooth day-to-day operations of the school. The role includes managing finance and procurement activities, maintaining accurate records, coordinating with internal departments and external vendors, and supporting the school's operational and administrative functions. The ideal candidate is highly organized, detail-oriented, and able to work effectively in a dynamic educational environment.

Key Responsibilities

Administration

• Provide comprehensive administrative support to the school management and various departments.

• Maintain and organize administrative records, files, and documentation.

• Coordinate meetings, prepare reports, correspondence, and official documents.

• Handle incoming enquiries, correspondence, and general office administration.

• Ensure office supplies and equipment are adequately maintained.

Finance & Procurement

• Assist in finance-related administrative duties, including processing invoices, payments, reimbursements, and maintaining financial records.

• Support budgeting and expense tracking as required.

• Manage procurement processes, including obtaining quotations, preparing purchase requisitions, issuing purchase orders, and liaising with suppliers.

• Ensure procurement activities comply with company policies and procedures.

• Maintain accurate procurement and finance documentation for audit purposes.

Operational Support

• Coordinate with vendors, contractors, and service providers.

• Support school events, activities, and operational projects.

• Assist with inventory management and asset tracking.

• Perform other administrative duties assigned by the School Principal or Management.

Student Pass / Immigration Requirements

• Experience in handling student pass applications, renewals, and related documentation is preferred.

• Familiarity with student pass procedures, immigration requirements, and submission processes is an added advantage.

• Able to coordinate with relevant authorities, agents, students, and parents/guardians regarding student pass matters.

• Responsible for maintaining accurate and up-to-date records of student pass applications, renewals, and supporting documents.

Requirements

Qualifications

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.

• Qualification in Accounting or Finance is preferred.

Experience

• Minimum 2 years of relevant working experience in administration.

• Must have at least 1 year of experience handling finance and procurement functions.

• Experience in an educational institution is an added advantage.

Knowledge & Skills

• Strong understanding of finance administration and procurement processes.

• Excellent organizational and time management skills with strong attention to detail.

• Strong interpersonal and communication skills, both written and verbal.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and capable of maintaining accurate computerized records.

• Ability to multitask, prioritize work, and meet deadlines.

• Able to maintain confidentiality and handle sensitive information professionally.

Personal Attributes

• Team player with a collaborative working attitude.

• Enthusiastic, proactive, and self-motivated.

• Positive attitude with a willingness to learn.

• High level of integrity, professionalism, and accountability.

• Demonstrates cultural sensitivity, awareness, and respect for diversity.

• Able to work independently with minimal supervision while contributing effectively to the team.