Sales Support / Office Administrator (Mandarin Speaker)

Amhired.com; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

Amhired.com in Kuala Lumpur seeks a detail-oriented Sales Support Executive / Office Administrator fluent in Mandarin to drive business operations for a growing fintech team. You will coordinate sales activities, manage vendor relationships, and oversee daily office administration.

Responsibilities include preparing quotations, contracts, POs, and invoices; maintaining partner records; onboarding new hires; and liaising with building management. On-site role with standard work hours.

Qualifications

• Diploma or Bachelor's degree required.
• 2–3 years in sales support, sales admin, or office admin.
• Fluent in English and Mandarin is essential.

Responsibilities

• Prepare and track quotations, contracts, POs, and invoices with partners and vendors.
• Maintain partner/vendor records with contact details, terms, renewals, and payments.
• Coordinate schedules, take minutes, and track follow-up actions across teams.

Skills

Fluent English

Fluent Mandarin

Education

Diploma or Bachelor's Degree

Job description

• Salary: Up to MYR 5,000 / month
• Employment Type: Full-time
• Workplace Type: On-site (Bandar Tasik Selatan, Kuala Lumpur – 12 min walk from LRT station)
• Work Hours: Monday to Friday, 9:00 AM – 6:00 PM

About the company:

• Industry: Financial Services / Fintech / Consumer Lending
• A global China fintech group listed on the NYSE, with a strong international track record in consumer credit technology and digital financial service operations across major markets in Asia-Pacific and beyond.
• In Malaysia, they operate through a locally licensed and regulated entity providing innovative, Shariah-compliant online consumer financing solutions. Driven by a mission to expand quality financial inclusion, they leverage cutting-edge technology to make borrowing safe, fast, and accessible for everyday consumers.

About the role:

We are looking for a detail-oriented Sales Support Executive / Office Administrator who is fluent in Mandarin to drive business operations. In this dual-function role, you will provide critical sales coordination, manage vendor relationships, and oversee daily office administration for expanding fintech team in Kuala Lumpur.

Key Responsibilities:

1. Sales Support & Business Operations

• Prepare and track commercial quotations, contracts, purchase orders, and invoices with corporate partners and vendors.
• Maintain up-to-date partner and vendor records, including contact details, contract terms, renewal dates, and payment statuses.
• Coordinate cross-functional schedules, take meeting minutes, and track actionable items across internal teams and external partners.
• Design presentation materials, business reports, and simple tracking spreadsheets for the business development team.
• Coordinate directly with the finance department regarding vendor payments, expense claims, and financial reconciliations.

2. Office Administration & Facilities

• Oversee office supplies, equipment, utilities, and general maintenance while serving as the primary liaison with building management.
• Manage onboarding logistics for new hires, including access cards, workstation equipment, and seating arrangements.
• Act as the main point of contact for office service providers and vendors.

Candidate Requirements

• Education: Diploma or Bachelor's Degree in any field.
• Experience: Minimum 2 to 3 years of professional experience in sales support, sales administration, or office administration.
• Language Skills: Fluent in English and Mandarin (essential for managing Chinese-speaking partners and stakeholders).