Sales & Procurement Specialist | SAP B1 Expert

United Disinfectant Manufacturers Sdn. Bhd.; Kuala Lumpur; Sur place; MYR 42 000 - 62 000; Plein temps

Résumé du poste

United Disinfectant Manufacturers Sdn. Bhd. is seeking a detail-oriented Sales Support & Procurement Executive to manage sales administration, procurement, supplier coordination, and logistics.

You will use SAP Business One to prepare quotations, orders, invoices, and shipping documents, ensuring accuracy and timely fulfillment. The role requires strong attention to detail, analytical thinking, and the ability to work independently while complying with ISO 13485 and GDPMD requirements.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Procurement, Finance, Data Analytics, or a related discipline.
• 1 to 2 years of relevant experience in sales administration, purchasing, procurement, supply chain, logistics, data management, or a similar role is preferred.
• Fresh graduates with strong analytical, Excel, research, and organisational skills may also be considered.
• Strong analytical, organisational, research, and problem-solving skills.
• High level of accuracy and attention to detail.
• Excellent written and verbal communication skills in English.
• Good working knowledge of Microsoft Excel and other Microsoft Office applications.
• Experience with SAP Business One is a strong advantage.
• Familiarity with ISO 13485, GDPMD, QMS, document control, or regulatory requirements will be an advantage.

Responsabilités

• Prepare sales quotations, order confirmations, delivery notes, invoices, and related documentation using SAP Business One. Training will be provided.
• Prepare shipping, export, import, and customs clearance documentation.
• Coordinate customer orders from receipt through delivery.
• Liaise with customers, freight forwarders, suppliers, and internal departments to ensure timely and accurate order fulfilment.
• Respond promptly and professionally to customer enquiries regarding pricing, orders, delivery status, documentation, and related matters.
• Monitor outstanding orders and proactively follow up on delays, discrepancies, or missing information.
• Ensure all sales and shipping documents are complete, accurate, properly filed, and traceable.
• Identify, research, and source new suppliers based on product specifications, quality requirements, price, lead time, availability, and commercial terms.
• Obtain supplier quotations and prepare structured quotation and cost comparisons.
• Evaluate and qualify suppliers in accordance with Company procedures and applicable QMS requirements.
• Conduct and document periodic supplier evaluations and supplier performance reviews.
• Negotiate prices, payment terms, delivery conditions, minimum order quantities, and other commercial terms with suppliers.
• Monitor prices of components, packaging materials, raw materials, and other purchased items and identify opportunities for cost improvement.
• Prepare and issue purchase orders and monitor supplier order confirmations.
• Follow up on purchase orders, production status, delivery schedules, outstanding documentation, and other purchasing matters.
• Coordinate purchasing requirements and technical specifications with internal departments.
• Coordinate imports and arrange transportation with suppliers, freight forwarders, courier companies, and logistics providers.
• Maintain accurate supplier records, purchasing documentation, quotation comparisons, purchase orders, and supporting records.
• Ensure purchasing and supplier-management activities comply with approved procurement procedures, ISO 13485 requirements, GDPMD requirements, and the Company's quality management system.
• Conduct business, supplier, product, and market research and present findings clearly to management.
• Compile and consolidate information from multiple internal and external sources.
• Perform data entry and maintain accurate, complete, and up-to-date databases, spreadsheets, records, and reports.
• Verify and cross-check data to identify discrepancies, missing information, or inconsistencies.
• Maintain proper document control, traceability, confidentiality, and version control where applicable.
• Prepare meeting minutes and assist with document filing, archiving, scanning, and maintenance of quality management records.
• Provide general administrative support where required.
• Perform other reasonable duties assigned by the CEO or COO.

Connaissances

Sales administration

Procurement

Data analysis

Supply chain coordination

Microsoft Excel

Communication skills

SAP Business One

Logistics coordination

Formation

Diploma or Bachelor’s Degree in Business Admin / Supply Chain / Procurement / Finance / Data Analytics

Outils

SAP Business One

Microsoft Excel

Description du poste

United Disinfectant Manufacturers Sdn. Bhd. is seeking a detail-oriented Sales Support & Procurement Executive to manage sales administration, procurement, supplier coordination, and logistics.

You will use SAP Business One to prepare quotations, orders, invoices, and shipping documents, ensuring accuracy and timely fulfillment. The role requires strong attention to detail, analytical thinking, and the ability to work independently while complying with ISO 13485 and GDPMD requirements.