Sales Operations Specialist — Quotations & Docs

Swissma Building Technologies Sdn Bhd; Shah Alam; On-site; MYR 28,000 - 42,000; Full time

Job summary

Swissma Building Technologies Sdn Bhd in Shah Alam seeks an Administrative Assistant to support the Sales team with quotations, correspondence, and order processing.

You will maintain filing systems, coordinate courier services, answer calls in the Receptionist’s absence, and assist with bulk orders.

Candidates should have at least SPM and 3 years’ admin experience, with MS Word/Excel and fluent English and Bahasa Malaysia.

Qualifications

• Minimum SPM qualification or equivalent.
• 3 years of relevant working experience in administrative or clerical roles.
• Strong typing skills and fast, accurate letters/quotations.
• Able to communicate effectively in English and Bahasa Malaysia.

Responsibilities

• Prepare and type quotations, business correspondence, and product warranty documents.
• Maintain proper filing and documentation control systems.
• Coordinate and organize courier services.
• Assist the Sales team with administrative and operational tasks as assigned.
• Support the processing of bulk orders.
• Answer incoming telephone calls in the absence of the Receptionist.
• Perform other ad-hoc administrative duties as required.

Skills

Typing speed

Filing and records management

Communication

Education

SPM qualification or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Swissma Building Technologies Sdn Bhd in Shah Alam seeks an Administrative Assistant to support the Sales team with quotations, correspondence, and order processing.

You will maintain filing systems, coordinate courier services, answer calls in the Receptionist’s absence, and assist with bulk orders.

Candidates should have at least SPM and 3 years’ admin experience, with MS Word/Excel and fluent English and Bahasa Malaysia.