Sales Operation Cum Admin

DeltaFrontier Pte Ltd.; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

DeltaFrontier Pte Ltd. is seeking an Accounting cum Operations Executive in Malaysia to manage accounting, office and HR administration, plus day-to-day operational support across procurement, logistics and project paperwork.

You will work closely with Malaysia country management and the Singapore HQ finance team, ensuring accurate records and timely reporting in a hands-on, all-rounder role.

Qualifications

• Bachelor's degree or Diploma in Accounting, Finance, Business Administration or a related field.
• 3+ years in Accounts, Admin or Operations Executive, Malaysian SME preferred.
• Strong knowledge of SST, e-Invoicing, EPF/SOCSO/EIS/PCB and statutory reporting (LHDN/SSM).
• Proficient with Microsoft Office; experience with QuickBooks, Xero, AutoCount is essential.
• Proficient in English and Bahasa Malaysia; Mandarin is an advantage.

Responsibilities

• Handle day-to-day bookkeeping and maintain financial records for the Malaysian entity.
• Manage accounts payable/receivable, invoicing and payments, and bank reconciliations.
• Prepare monthly management accounts for Malaysia and intercompany reports with Singapore HQ.
• Coordinate procurement, logistics, project documentation and admin duties.
• Support SST filings, PCB, EPF/SOCSO/EIS contributions and tax filings with agents.
• Liaise with auditors, tax agents and company secretary on compliance and closing.
• Maintain stock, inventory records and general office administration.

Skills

Excel

QuickBooks

Xero

AutoCount

Cloud-based tools

English

Bahasa Malaysia

Mandarin (adv)

Education

Bachelor's degree in Accounting/Finance/Business Administration

Diploma in Accounting/Finance

LCCI / CAT / ACCA (partial)

Tools

Accounting software

Job description

Job Title: Accounting cum Operations Executive

Employment Type: Full-Time

About DeltaFrontier

DeltaFrontier is a regional AIoT solution provider empowering digital transformation in commercial real estate, smart buildings, and data centers. Our success is built on our passionate and professional team, delivering impactful solutions through innovation and technology. If you're looking to grow with a company that values creativity, accountability, and technical excellence, DeltaFrontier is the place for you.

Role Overview

DeltaFrontier SDN BHD is seeking an experienced and detail-oriented Accounting & Operations Executive to take ownership of the Malaysian entity’s accounting, office administration, HR administration and day-to-day operations support. This is a hands-on, all-rounder role ideal for someone with a strong foundation in Malaysian SME accounting and statutory compliance, who is equally comfortable coordinating procurement, logistics, project documentation and service contracts to keep a growing systems-integration business running smoothly. The role works closely with Malaysia country management, the project and service teams, and the Finance and Operations team at Singapore HQ.

Key Responsibilities

Accounting & Finance (Primary Focus)

• Handle day-to-day bookkeeping using accounting software (e.g., QuickBooks, ) and maintain complete, accurate financial records for the Malaysian entity.
• Manage accounts payable and receivable, customer invoicing and e-Invoicing (LHDN MyInvois), supplier payments, collections follow-up and bank reconciliations.
• Track company expenses, monitor cash flow and prepare cash-flow forecasts; handle petty cash and staff claims.
• Prepare monthly management accounts and reports for Malaysia management and Singapore HQ, including project-level revenue, cost and margin tracking, and maintain intercompany reconciliations with HQ.
• Prepare and submit SST returns (where applicable), monthly PCB/MTD, EPF, SOCSO and EIS contributions and HRD Corp levy; support annual Form E/EA and corporate tax (CP204 / Form C) filings with the tax agent.
• Liaise with external accountants, auditors, tax agent and company secretary for financial closing, audit, statutory filings and SSM annual compliance, ensuring adherence to LHDN, KWSP, PERKESO and Companies Act 2016 requirements.

Operations & Project Support

• Procurement and purchasing: raise purchase requisitions and purchase orders to local and overseas suppliers (Singapore and China) within approved limits; obtain and compare quotations; verify supplier invoices against PO and delivery documents before payment.
• Logistics and import: coordinate inbound shipments with freight forwarders and customs agents, prepare import documentation (commercial invoice, packing list, customs declaration) and track equipment approvals such as SIRIM certification where required; arrange deliveries to customer sites.
• Inventory and assets: maintain stock records for equipment, spare parts and demo units, including serial-number tracking, periodic stock counts and the fixed-asset register.
• Project administration: maintain project files (customer PO/contract, delivery orders, site acceptance and handover documents, warranty records) and track project milestones to trigger progress billing and collection.
• Service and maintenance contracts: maintain the register of maintenance contracts, software licences and subscriptions; track expiry dates, initiate renewal quotations and billing, and coordinate scheduled preventive-maintenance visits with the service team.
• Vendor and subcontractor management: maintain the approved vendor list, subcontractor agreements, insurance and compliance documents; monitor vendor delivery and performance.
• Tender, contract and licensing support: compile tender and pre-qualification submissions (company profile, SSM documents, licences, financial statements); coordinate bank guarantees, performance bonds and project insurance (public liability, contractor all-risk, workmen’s compensation); maintain operational registrations such as MOF and CIDB (where applicable) and track their renewals.
• Operations reporting: prepare the bi-weekly Operations & Admin report (procurement status, vendor issues, inventory position, renewals due, open action items) for Management review and follow up action points to closure, coordinating with Singapore HQ on intercompany purchasing and stock transfers.

Office Administration

• Manage general office operations, supplies, IT assets, service contracts and vendor relationships.
• Ensure smooth daily operations, including scheduling meetings, overseeing office maintenance, and supporting internal events and activities.
• Liaise with building management and manage the office lease, utilities, insurance policies and business premise licence renewals.
• Maintain document control and filing for contracts, statutory records and SOPs, and support corporate secretarial matters with the company secretary.

Human Resource Administration

• Maintain HR documentation including employee records, contracts, and leave and attendance tracking in accordance with the Employment Act 1955.
• Assist in recruitment coordination, onboarding and offboarding processes, including work-pass and expatriate documentation where required.
• Process monthly payroll inputs and statutory contributions (EPF, SOCSO, EIS, PCB), staff benefits and insurance, and support HR policy compliance.
• Coordinate performance review cycles, staff engagement initiatives and training logistics, including HRD Corp registration and claims.

Cross-Functional Support

• Support coordination between internal departments (sales, project, technical and customer support) and with Singapore HQ.
• Participate in process improvements, SOP documentation and administrative policy development.

Qualifications & Requirements

• Bachelor's degree or Diploma in Accounting, Finance, Business Administration or a related field; partial professional qualification (LCCI, CAT, ACCA) is an advantage.
• Proven experience (3+ years preferred) as an Accounts Executive, Admin Executive or Operations Executive in a Malaysian SME, ideally in a systems integration, engineering, IT or project-based business.
• Strong working knowledge of Malaysian accounting practices, SST, e-Invoicing, EPF/SOCSO/EIS/PCB and LHDN/SSM statutory reporting requirements.
• Hands-on experience with procurement, purchase orders, inventory or logistics coordination is a strong advantage; exposure to import/customs clearance and tender documentation is a plus.
• Proficient in Microsoft Office (especially Excel) and cloud-based tools; experience with QuickBooks, Xero, AutoCount or similar accounting software is a must.
• Excellent multitasking, time management and organisational skills, with the ability to work independently with minimal supervision.
• High attention to detail, with strong interpersonal and communication skills.
• Proficient in English and Bahasa Malaysia; ability to communicate in Mandarin is an advantage for liaising with overseas suppliers.
• Discretion in handling confidential and sensitive information.

Why Join DeltaFrontier?

• Join a forward-thinking company focused on smart technology and innovation. Develop your career with hands-on exposure to AIoT solutions and digital transformation projects.
• Work in a collaborative and supportive environment with growth opportunities across the region.
• Be part of a fast-growing tech company working with leading enterprises, government agencies, and world-class partners.
• Enjoy opportunities to contribute directly to high-impact projects and see your ideas implemented.
• Benefit from a culture that values innovation, agility, and employee empowerment.
• Access regional exposure—opportunities to collaborate with teams in Singapore, Malaysia, Vietnam, and beyond.
• Grow with a company that emphasizes skills development, certifications, and professional advancement.
• Experience a dynamic environment where your contributions make a visible difference to company success.