Sales Administrator

Inter Island Group Pte Ltd.; Petaling Jaya; On-site; MYR 36,000 - 60,000; Full time

Job summary

Inter Island Group Pte Ltd. in Malaysia seeks a Sales Administrator to manage calendars, coordinate meetings, and support the sales team. You will prepare quotations, handle contracts, and maintain filing systems to ensure smooth operations.

You will liaise with internal and external parties and provide day-to-day admin support to the Sales leadership. Strong MS Office skills and 2+ years in a related role are required.

Qualifications

• Diploma-level education in business/administration or marketing.
• At least 2 years of related experience.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage calendars, schedule meetings, prepare materials, and track deadlines.
• Organize internal and external meetings with agendas, minutes, and room bookings.
• Provide admin support to the sales team and coordinate day-to-day tasks.
• Assist sales in preparing quotations and sales proposals.
• Maintain filing for contracts, agreements, and approvals.
• Manage internal sales chats, email lists, and contact records.
• Liaise with internal teams and external parties as needed.
• Support Sales leadership and team with ad hoc tasks.

Skills

Communication

Organizational skills

Multitasking

Education

Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management, Marketing

Tools

Microsoft Office (Excel, PowerPoint, Word, Outlook)

Job description

Managing calendars, scheduling appointments, preparing meeting materials, and tracking key deadlines

Schedule and organize internal and external meetings, including preparing agendas, taking minutes, booking meetingr ooms, and handling visitor arrangements

Provide relevant administration and support to the sales team

Assist sales team in preparing quotations and sales proposals

Maintain proper filing of sales-related documents such as contracts, agreements, and approvals

Manage internal sales WhatsApp groups, email distribution lists, and contact records

Liaise with internal teams and external parties on behalf of the sales team as needed

Handle day-to-day administrative duties and provide ad hoc support to the Sales leadership and team members as directed

Job Requirements

Possess at least a Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management, Marketing, or equivalent

At least 2 years of working experience in the related field

Excellent organizational and multitasking abilities

Self-motivated, highly organized, and capable of working under pressure to meet tight deadlines

Strong communication and interpersonal skills, essential for effective team collaboration and customer engagement

Proficient in Microsoft Office applications, including Excel, PowerPoint, Word, and Outlook

What can I earn as a Sales Administrator