Sales Admin Executive (Order management)

Private Advertiser; Petaling Jaya; On-site; MYR 36,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Healthcare allowance

Wellness & Dental allowance

Company laptop and mobile phone

Annual increment & bonus

Dynamic working environment

Job summary

Private Advertiser is recruiting for a logistics/order administrator in Kota Damansara, Malaysia. The role focuses on processing orders, coordinating deliveries, and liaising with forwarders and customers to ensure smooth shipments.

The ideal candidate has 2+ years of experience, a diploma or degree in business-related fields, and strong MS Office skills. You will support procurement, maintain inventory records, and generate timely reports.

Qualifications

• Diploma / Degree in Business Administration, Marketing, or an equivalent qualification.
• Knowledge of import/export processes or Customs/SST procedures or ISO is a strong advantage.
• Strong organizational skills and attention to detail.
• At least 2 years of relevant working experience is preferred.
• Ability to manage multiple tasks simultaneously.
• Proficient in Microsoft Office (Excel, Word).
• Customer-focused with a positive attitude and willingness to learn.

Responsibilities

• Manage order processing including planning and coordinating deliveries, generating sales order, delivery order, invoices, others etc., ensuring timely delivery and accurate fulfilment.
• Work closely and support Procurement team on logistics coordination with warehouse on clearance and documentation.
• Ensure accurate and timely stock GRN and costing update in the system.
• Liaise with forwarders, suppliers, customers and other stakeholders to ensure timely order processing, delivery and shipment.
• Support sales team on sales order coordination with customers and administrative work.
• To prepare and to provide accurate report as required by the management.
• Maintain and keep up to date of inventory file, office records, files/documents, and internal documentation system.
• Perform any other duties as assigned from time to time by the HOD or Management

Skills

Microsoft Excel

Attention to detail

Time management

Customer service

Education

Diploma/ Degree in Business Administration or Marketing

Tools

Microsoft Office

Job description

About the role

We are a leading distributor of specialty/industrial chemicals raw materialsand related solutions to a diverse range of industries, office located at Kota Damansara.

What you’ll be doing

Manage order processing including planning and coordinating deliveries, generating sales order, delivery order, invoices, others etc., ensuring timely delivery and accurate fulfilment.

Work closely and support Procurement team on logistics coordination with warehouse on clearance and documentation.

Ensure accurate and timely stock GRN and costing update in the system.

Liaise with forwarders, suppliers, customers and other stakeholders to ensure timely order processing, delivery and shipment.

Support sales team on sales order coordination with customers and administrative work.

To prepare and to provide accurate report as required by the management.

Maintain and keep up to date of inventory file, office records, files/documents, and internal documentation system.

Perform any other duties as assigned from time to time by the HOD or Management

What we’re looking for

Diploma / Degree in Business Administration, Marketing, or an equivalent qualification.

Knowledge of import/export processes or Customs/SST procedures or ISO is a strong advantage.

Strong organizational skills and attention to detail.

At least 2 years of relevant working experience is preferred.

Ability to manage multiple tasks simultaneously.

Proficient in Microsoft Office (Excel, Word).

Customer-focused with a positive attitude and willingness to learn.

What we offer

We are committed to providing a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits, including:

• Working Days: 5 days work
• Medical Insurance
• Healthcare allowance (Medical check-up & vaccination)
• Wellness & Dental allowance
• Mobile phone and laptop are provided
• Attractive remuneration package and career advancement
• Annual increment & bonus
• Dynamic and open working environment