Sales Admin Executive/Assistant

Lexis Chemical; Kapar; On-site; MYR 48,000 - 72,000; Full time

Job summary

Jora Malaysia is seeking an organized Sales Administration & Logistics Assistant to support the sales team with quotations, orders, invoices, and delivery orders, ensuring accuracy and timeliness. You will coordinate with sales staff, customers, transporters and freight forwarders for prompt deliveries and manage local and export documentation.

The role requires a Diploma or higher and at least 3 years in logistics or sales admin, with strong export knowledge and English proficiency.

Qualifications

• Diploma level or higher required.
• At least 3 years' experience in logistics/sales admin.
• Basic computer software knowledge.
• Strong knowledge of export procedures.
• Good command of English or other languages.

Responsibilities

• Provide administrative support to the sales team, including quotations, orders, invoices, and delivery docs.
• Coordinate with sales staff, customers, transporters and freight forwarders for timely deliveries.
• Prepare and manage local and export documentation, including customs clearance paperwork, packing lists and shipping instructions.
• Follow up on outstanding orders, shipments, and delivery documents.
• Monitor shipment schedules and update internal teams and clients.
• Collaborate with other departments to ensure excellent customer service.
• Perform other sales administration and logistics duties as assigned.

Skills

English proficiency

Time management

Independent worker

Education

Diploma or higher

Tools

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide administrative support to the sales team including preparation of quotations, sales orders, invoices, delivery orders, and other related documents.

Coordinate with salesperson, customers, transporter and freight forwarders to ensure timely and accurate delivery of goods

Prepare and manage local & export documentation, including customs clearance paperwork, packing lists, and shipping instructions

Follow up on outstanding orders, shipments, and delivery documents.

Monitor shipment schedules and update internal teams and clients accordingly

Collaborate with other departments to ensure excellent customer service

Perform other sales administration and logistic- related duties as assigned.

Requirements

Minimum Diploma level & above.

Minimum three (3) year relevant working experience in logistic/sales admin.

Basic knowledge in computer software.

Strong knowledge of export procedures.

Good command of English and/or other languages is an added advantage

Able to work independently and in a fast-paced environment.

Additional Advantages

Able to start work immediately or within short notice preferred.