Billing & Document Control Specialist

PROFESSIONAL TESTING SERVICES SDN.BHD; Gelang Patah; On-site; MYR 27,000 - 40,000; Full time

Job summary

PROFESSIONAL TESTING SERVICES SDN.BHD is seeking a diligent document control/administration professional in Johor to manage and reconcile project documents, upload records, and liaise with clients. You will ensure accurate handover to accounting and timely invoicing, while maintaining both electronic and physical archives.

The role requires 1–2 years of document control experience, strong organization, and MS Office proficiency.

Qualifications

• Minimum 1–2 years of experience in document control, administration, or records management.
• ISO standards knowledge (e.g., ISO 9001 document control procedures) is preferred.
• Proficient in organizing, filing, and maintaining electronic and physical documents.
• Ability to identify inconsistencies or errors in documentation.
• Strong communication and interpersonal skills.
• Proficiency in MS Office.

Responsibilities

• Collect / gather completed documents, check/ tally against work order and quotation.
• Upload checked/ completed documents onto Document Management System.
• Reconcile reports, customer Purchase Order and Sales Order against completed jobs and handover to Account Department for invoicing.
• Monitor outstanding jobs and follow up with Test Department on pending report to close the jobs promptly.
• Work closely with Account Receivable to verify customer payment status before deliver the reports to customers.
• File the hard copy documents in a proper way and dispose hardcopy documents that have exceeded the Company's prevalent Document Retention Period.
• Create new client details in Document Management System.
• Arrange courier service to dispatch report.
• Liaise with clients for reports handover.

Skills

Strong communication

Interpersonal skills

Analytical mindset

Document organization

Education

SPM/ Certificate/ Diploma in Business Administration, Records Management or related field

Tools

MS Office

Job description

PROFESSIONAL TESTING SERVICES SDN.BHD is seeking a diligent document control/administration professional in Johor to manage and reconcile project documents, upload records, and liaise with clients. You will ensure accurate handover to accounting and timely invoicing, while maintaining both electronic and physical archives.

The role requires 1–2 years of document control experience, strong organization, and MS Office proficiency.