Sales Admin

HONGYUAN PRECISION INDUSTRY (M) SDN BHD; Klang City; On-site; MYR 30,000 - 42,000; Full time

Job summary

HONGYUAN PRECISION INDUSTRY (M) SDN BHD in Klang, Malaysia, is seeking an organized Office Administrator to support the sales team and manage day-to-day office operations. You will prepare quotations, invoices, purchase orders, and sales contracts, while liaising with customers and internal teams to ensure timely delivery and accurate records.

The role also covers front desk duties, travel coordination, expense management, and preparation of presentations and marketing materials, with regular

Qualifications

• Experience in sales administration or similar role.
• Ability to prepare quotations, invoices, and contracts accurately.
• Strong organisational and data entry skills.
• Excellent communication with customers and internal teams.

Responsibilities

• 1. Assist the sales team in preparing quotations, invoices, purchase orders and sales contracts.
• 2. Liaise with customers to manage sales orders, handle inquiries, and follow up on requests.
• 3. Maintain and update customer databases and sales records accurately.
• 4. Provide administrative support to the sales team, including arranging meetings, coordinating travel, and managing expenses.
• 5. Assist in preparing sales presentations and marketing materials.
• 6. Coordinate with internal departments to ensure seamless service delivery.
• Office Administration: 1. Manage the front desk/reception, greeting visitors and handling incoming phone calls professionally.
• 2. Handle general office administrative tasks, including filing, scanning, and managing office supplies
• 3. Coordinate mail, couriers, and incoming/outgoing documents.
• 4. Assist in Klang office maintenance and liaise with vendors.
• 5. Perform any other ad-hoc administrative tasks as assigned by the management.

Skills

Quotation preparation

Customer liaison

Administration

Data entry

Job description

1. Assist the sales team in preparing quotations, invoices, purchase orders and sales contracts.

2. Liaise with customers to manage sales orders, handle inquiries, and follow up on requests.

3. Maintain and update customer databases and sales records accurately.

4. Provide administrative support to the sales team, including arranging meetings, coordinating travel, and managing expenses.

5. Assist in preparing sales presentations and marketing materials.

6. Coordinate with internal departments to ensure seamless service delivery.

Office Administration

1. Manage the front desk/reception, greeting visitors and handling incoming phone calls professionally.

2. Handle general office administrative tasks, including filing, scanning, and managing office supplies

3. Coordinate mail, couriers, and incoming/outgoing documents.

4. Assist in Klang office maintenance and liaise with vendors.

5. Perform any other ad-hoc administrative tasks as assigned by the management.