Administrative Assistant - Office Operations & Logistics

congatec GmbH; Penang; On-site; MYR 28,000 - 50,000; Full time

Job summary

congatec GmbH in Penang, Malaysia invites applications for an Office Administrator to support essential administrative duties, document filing, and data entry. You will assist with order processing, invoicing, and coordinating shipments, while helping manage office facilities and inventory.

The role requires a Diploma or Bachelor’s degree or several years of relevant experience, along with strong MS Office skills and fluent English and Bahasa Malaysia.

Qualifications

• Diploma, bachelor’s degree or several years of experience in a similar position.
• Proficiency in MS Office (Word, Excel, ppt).
• Very good English and Bahasa Malaysia language skills (both, written & spoken).
• Excellent organizational skills as well as attention to detail and accuracy.
• Positive attitude, very good communication skills and service awareness.
• Confident in handling challenges & good team player.

Responsibilities

• Support company administrative duties, document filing, and data entry.
• Support in monitoring and coordinating daily operational tasks including maintenance and management of office facilities.
• Assist with order processing, invoicing, payment collection, and report preparation.
• Assist in planning and organizing company events and provide necessary support.
• Managing office supplies and inventory.
• Coordinate and monitor shipments and deliveries.
• Prepare shipping documents, invoices, packing lists, customs paperwork and support customs clearance.
• Assist with receiving, inspecting, and storing incoming goods.
• Other administrative tasks may be assigned to ensure the efficient operation of the office

Job description

congatec GmbH in Penang, Malaysia invites applications for an Office Administrator to support essential administrative duties, document filing, and data entry. You will assist with order processing, invoicing, and coordinating shipments, while helping manage office facilities and inventory.

The role requires a Diploma or Bachelor’s degree or several years of relevant experience, along with strong MS Office skills and fluent English and Bahasa Malaysia.