Documentation & Admin Coordinator

Inter Great; Bayan Lepas; On-site; MYR 36,000 - 50,000; Full time

Benefits offered by this job

Medical, Optical & Dental

EPF

SOCSO

EIS

Job summary

Inter Great in Penang is seeking a detail-oriented Administrative Assistant to join our team. The role focuses on document handling, data entry, and liaison with internal departments to ensure timely submissions.

You will prepare filings, manage records, handle inquiries via phone, email, and WhatsApp, and support travel arrangements and reporting tasks. Diploma in Business Admin and 1 year admin experience preferred.

Qualifications

• Diploma or Certificate in Business Administration or a related field.
• Minimum 1 year of administrative or clerical experience preferred.
• Proficient in Microsoft Office applications; experience with SQL/ERP systems is an added advantage.
• Good organizational, communication, and documentation skills with attention to detail.

Responsibilities

• Prepare, compile, verify, and organize documents for submission.
• Perform photocopying, scanning, printing, filing, and maintain proper hardcopy and softcopy records.
• Perform accurate data entry and update internal systems, tracking lists, and records.
• Monitor document submissions, expiry dates, and process timelines.
• Handle general enquiries via phone calls, emails, and WhatsApp.
• Liaise with internal departments and external parties on documentation matters.
• Prepare reports, quotations, sales orders, and payment requisitions as required.
• Coordinate document collection, travel arrangements, insurance, and other administrative matters when required.
• Perform other administrative, clerical, and ad-hoc duties assigned by the Head of Department.

Skills

MS Office

SQL/ERP

Documentation

Organizational skills

Education

Diploma/Certificate in Business Administration

Job description

Inter Great in Penang is seeking a detail-oriented Administrative Assistant to join our team. The role focuses on document handling, data entry, and liaison with internal departments to ensure timely submissions.

You will prepare filings, manage records, handle inquiries via phone, email, and WhatsApp, and support travel arrangements and reporting tasks. Diploma in Business Admin and 1 year admin experience preferred.