Regional Admin Officer: AR, Billing & Office Ops

Boardroom Corporate Services Sdn Bhd; Petaling Jaya; On-site; MYR 36,000 - 58,000; Full time

Benefits offered by this job

Medical benefits

Education support

Dental

Parking

Mobile phone allowance

Job summary

Boardroom Corporate Services Sdn Bhd in Malaysia is seeking an Administration Officer to support Singapore, regional and Malaysia Account teams, handling client documents and daily admin tasks.

You will liaise with bank officers and the Finance Department on maintenance matters for BBS bank accounts, monitor AR aging, and coordinate incoming/outgoing documents with Central Admin. A reliable, organized candidate is essential for timely billing and file storage.

Responsibilities

• Assist scanning of client documents.
• Liaise with bank officers and Finance on maintenance of BBS bank accounts.
• Assist Accounts Receivables aging monitoring and follow-up.
• Handle administrative matters for Central Admin.
• Serve as contact point for BBS staff on admin matters.
• Coordinate outgoing documents (DHL, Gdex, D-Two, Pos Laju, snail mail).
• Receive and distribute incoming mail; scan and route invoices to Finance.
• Coordinate Crown Storage and retrieval of client files.
• Record and summarize BBS calls; prepare billing summaries for Finance.
• Order toner; coordinate with Central Admin and vendors for urgent repairs.
• Monitor reorder levels; raise purchase requisitions for stationery.
• Assist with ad hoc client payments as requested.
• Coordinate staff events and trainings; book meeting rooms and supplies.
• Prepare monthly billings and match BBS invoices to vendors.
• Attend to any other tasks as instructed by superiors.

Job description

Boardroom Corporate Services Sdn Bhd in Malaysia is seeking an Administration Officer to support Singapore, regional and Malaysia Account teams, handling client documents and daily admin tasks.

You will liaise with bank officers and the Finance Department on maintenance matters for BBS bank accounts, monitor AR aging, and coordinate incoming/outgoing documents with Central Admin. A reliable, organized candidate is essential for timely billing and file storage.