Client-Facing Receptionist & Executive Assistant

Randstad Malaysia; Kuala Lumpur; On-site; MYR 39,000 - 67,000; Full time

Job summary

Randstad Malaysia is seeking a capable front-of-house and office administrator in Kuala Lumpur. You will serve as the primary brand ambassador at reception, manage hospitality, and provide high-level Personal Assistant support for the senior leadership team.

You will coordinate travel, calendar management, meetings, and document preparation while maintaining strict confidentiality and ensuring smooth office operations across IT, maintenance, and vendor services.

Responsibilities

• Act as the primary ambassador at reception, delivering a warm, polished greeting to visiting clients and coordinating hospitality refreshments.
• Handling inbound telephone calls, general email inquiries, meeting room reservations, and incoming/outgoing courier deliveries.
• Delivering day-to-day Personal Assistant support to senior management and advisors, covering calendar management, meeting coordination, and travel itineraries.
• Assisting leadership with the formatting and preparation of client documents, presentations, and business reports under strict confidentiality.
• Managing overall office administration and facilities, including office supplies, vendor relationships (IT support, maintenance, cleaning), and operational expense monitoring.
• Assisting with employee onboarding arrangements, corporate functions, and digital/physical document filing.

Education

Bachelor Degree

Job description

Randstad Malaysia is seeking a capable front-of-house and office administrator in Kuala Lumpur. You will serve as the primary brand ambassador at reception, manage hospitality, and provide high-level Personal Assistant support for the senior leadership team.

You will coordinate travel, calendar management, meetings, and document preparation while maintaining strict confidentiality and ensuring smooth office operations across IT, maintenance, and vendor services.