Receptionist Cum Admin Assistant

ASL Adnan Sundra & Low; Kuala Lumpur; On-site; MYR 27,000 - 36,000; Full time

Job summary

ASL Adnan Sundra & Low is seeking a professional Receptionist/Administrative Assistant to manage front desk duties in a courteous manner. You will greet visitors, handle calls, coordinate meetings and support daily administrative tasks in a law firm environment.

The ideal candidate has at least a Diploma or SPM, 2-3 years’ experience in similar roles, strong English communication, and proficiency with Microsoft Office. Prior law firm experience is an advantage.

Qualifications

• Proven ability to handle front desk responsibilities with a professional demeanour.
• Strong written and spoken English communication skills.
• Good organisational and multitasking abilities to manage reception duties.

Responsibilities

• Attend to incoming telephone calls professionally, take messages and direct calls to the appropriate persons.
• Welcome and attend to walk-in visitors, clients and guests in a courteous and professional manner.
• Maintain the reception counter and surrounding areas in a neat, clean and presentable condition at all times.
• Receive, sort and record incoming mails, documents and courier items.
• Coordinate meeting room bookings and assist with meeting arrangements.
• Perform data entry and update records and assist with the preparation of administrative documents.
• Assist with filing, scanning, photocopying, document organisation and other routine clerical duties.
• Assist in maintaining office supplies.
• Perform other general administrative tasks as may be assigned by the Administration Department from time to time.

Skills

English communication

Telephone etiquette

Interpersonal skills

Education

SPM or Diploma in relevant field

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

• Attend to incoming telephone calls professionally, take messages and direct calls to the appropriate persons.
• Welcome and attend to walk-in visitors, clients and guests in a courteous and professional manner.
• Maintain the reception counter and surrounding areas in a neat, clean and presentable condition at all times.
• Receive, sort and record incoming mails, documents and courier items.
• Coordinate meeting room bookings and assist with meeting arrangements.
• Perform data entry and update records and assist with the preparation of administrative documents.
• Assist with filing, scanning, photocopying, document organisation and other routine clerical duties.
• Assist in maintaining office supplies.
• Perform other general administrative tasks as may be assigned by the Administration Department from time to time.

Qualifications and Requirements:

• SPM or Diploma in any relevant field.
• Minimum 2-3 years' working experience as a Receptionist / Front Desk Officer / Admin Assistant or similar role.
• Prior experience in a law firm or professional services environment would be an added advantage.
• Good command of written and spoken English.
• Proficient in Microsoft Office applications, particularly Word, Excel and Outlook.
• Pleasant personality with good telephone etiquette and interpersonal communication skills.