Receptionist cum Admin

PHENG CHERN MOTOR ENGINEERING; George Town; On-site; MYR 28,000 - 39,000; Full time

Job summary

PHENG CHERN MOTOR ENGINEERING is seeking a Reception / Front Desk and Administration Assistant in Penang, Malaysia. The role handles calls, walk-ins, stock checks, and basic documentation support for management.

The ideal candidate has 1 year of receptionist/admin experience, good communication in Bahasa Malaysia and English, and solid basic computer skills. A positive attitude and ability to multitask are essential.

Qualifications

• SPM/Diploma in Admin, Business, or related field.
• At least 1 year experience in receptionist/admin roles.
• Able to communicate well in Bahasa Malaysia & English.
• Basic computer skills: Excel, Word, Email, WhatsApp.

Responsibilities

• Attend incoming calls and WhatsApp messages.
• Assist walk-in customers and visitors.
• Receive and check stock or goods purchased by the company.
• Prepare basic documents: quotations, DOs, invoices.
• Search and purchase goods/materials ensuring best price and timely delivery.
• Communicate with suppliers on price, delivery, and lead times.
• Update customer database and rental records.
• Coordinate urgent purchases for site/workshop needs.
• Maintain filing and tidy office.
• Perform other admin tasks assigned by management.

Skills

Communication

Basic computer skills

Multitasking

Punctuality

Attitude & responsibility

Education

SPM / Diploma (Admin / Business)

1 year receptionist/admin experience

Tools

Microsoft Excel

Microsoft Word

Email

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Minimum SPM / Diploma (Admin / Business or related field)
• At least 1 year experience in receptionist/admin (preferred)
• Able to communicate well in Bahasa Malaysia & English
• Basic computer skills: Microsoft Excel, Word, Email, WhatsApp
• Good attitude, punctual, responsible and able to multi-task
• Experience in construction / machinery / transport line is an advantage

Reception / Front Desk

• Attend incoming calls, WhatsApp
• Assist walk-in customers and visitors
• Received and check stock or goods purchased by the company

Administration & Documentation

• Prepare basic documents such as:
• Quotation / Delivery Order (DO) / Invoices
• Search and purchase goods/materials required by Management, ensuring the best price, quality, and timely delivery.
• Communicate with suppliers for price confirmation, delivery arrangement and lead time
• Follow up delivery status to ensure goods arrive on time
• Coordinate urgent purchases for site and workshop needs
• Maintain proper filing (hardcopy & softcopy)
• Update customer database and rental records
• Handle office stationery & pantry ordering
• Ensure office is neat and documents are well managed
• Perform other admin tasks assigned by management

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