QESH Administrator & Document Controller

QESH @ Amove Resources Sdn Bhd; Seberang Perai; On-site; MYR 47,000 - 71,000; Full time

Job summary

QESH @ Amove Resources Sdn Bhd is seeking a detail-oriented QEHS Administrator & Document Controller to support the QEHS department. You will manage documents, records, and compliance with ISO 9001/14001/45001, maintain training matrices, and ensure timely updates of competency and incident records.

The role requires 1–2 years of QEHS admin or document control experience, strong MS Office skills, and the ability to organize multiple tasks.

Qualifications

• Diploma or certificate in a related field.
• 1–2 years QEHS admin or document control experience is preferred.
• Strong MS Office skills including Excel and Word.
• Good filing, record-keeping and documentation abilities.
• Able to manage multiple administrative tasks and maintain trackers.

Responsibilities

• Maintain Master Document List with revisions, distribution, filing and archiving.
• Support ISO 9001/14001/45001 documentation and audits.
• Maintain QEHS Training Matrix and track training completion.
• Manage Competency Register for forklift operators and other personnel.
• Coordinate refresher training and renewals before expiry.
• Track CIDB registrations, licences, permits, and certifications.
• Maintain QEHS Incident Register and follow up actions.
• Keep vehicle and equipment compliance records up to date.
• Prepare QEHS reports, statistics and submissions.

Skills

MS Office

Excel

Word

Documentation

Record-keeping

Coordination

Communication

Independent work

Organised

Education

Diploma or Certificate in Occupational Safety & Health, Environmental, Business Administration, Document Control or related field

Tools

CIDB system

Job description

QESH Administrator & Document Controller

Provide administrative support to the QEHS Department and assist in daily QEHS activities, meetings, training, audits and inspections. Maintain, update and control QEHS documents, procedures, forms, checklists, registers and records in accordance with the company's document control system.

Key responsibilities

Maintain the Master Document List, including document revision, distribution, withdrawal, filing and archiving

Assist in maintaining documentation and records for ISO 9001, ISO 14001 and ISO 45001 requirements, including internal, external and customer audits

Maintain the QEHS Training Matrix and monitor planned versus completed training, employee attendance, certificates and competency records

Maintain the Competency Register and monitor competency requirements and expiry dates for forklift operators, riggers, scaffolders, first aiders, emergency responders and other competent personnel

Coordinate refresher training, certification renewals and other competency-related requirements before expiry

Maintain and monitor CIDB registrations, licences, permits, certifications and other QEHS-related statutory records, including renewal due dates

Maintain and update the QEHS Incident Register, including incidents, near misses and property damage cases, and assist with tracking related actions

Maintain and update vehicle and equipment compliance records, including preventive maintenance, servicing, repairs, inspections, certification, insurance, road tax and other applicable documentation

Maintain PPE records, including stock, issuance, replacement and related documentation, and liaise with suppliers for PPE, safety equipment and QEHS requirements

Prepare and maintain QEHS reports, statistics, trackers, correspondence and document submissions, ensuring information is accurate, updated and readily retrievable

About you

Diploma or Certificate in Occupational Safety & Health, Environmental, Business Administration, Document Control or related field

1–2 years of experience in QEHS administration, document control, HSE administration or similar role is an advantage

Good knowledge of Microsoft Office, especially Excel and Word

Good documentation, filing and record-keeping skills

Able to maintain trackers and follow up on expiry dates, renewals and outstanding actions

Good communication and coordination skills

Able to work independently and manage multiple administrative tasks

Organised, detail-oriented and willing to learn

Experience in ISO 9001 / ISO 14001 / ISO 45001 documentation is an added advantage

Experience with CIDB, training/competency records, vehicle maintenance records or safety documentation is an added advantage

Unlock job insights

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Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as a Document Controller?
• Which of the following types of qualifications do you have?
• How much notice are you required to give your current employer?

What can I earn as a Document Controller