OSH Coordinator / HSE Admin

QESH @ Amove Resources Sdn Bhd; Seberang Perai; On-site; MYR 42,000 - 64,000; Full time

Job summary

QESH @ Amove Resources Sdn Bhd in Seberang Perai, Penang, seeks a detail-oriented QESH Administrator / Document Controller. You will manage QESH documentation, control versioning, and support audits while coordinating training and regulatory alignment.

The role requires experience in administrative support within regulated environments, strong communication in English and Bahasa Malaysia, and the ability to work independently with teams.

Qualifications

• Proven experience as Administrative Assistant, QESH Administrator, or Document Controller.
• Strong knowledge of QESH management systems and ISO standards.
• Excellent organisational and time management skills with ability to manage multiple priorities.
• Proficiency in MS Word, Excel, PowerPoint.
• English and Bahasa Malaysia strong communication skills.
• Meticulous attention to detail for documentation and records.
• Ability to work independently and in a team.
• Familiarity with audit processes and audit preparation.

Responsibilities

• Maintain and update QESH documentation including policies, procedures, work instructions, and forms.
• Manage document control system: version control, distribution, and archiving of QESH documents.
• Coordinate and schedule QESH audits, inspections, and management reviews, and prepare documentation and reports.
• Assist in preparation and maintenance of QESH records: incident reports, corrective actions, and training records.
• Support coordination of QESH training programs and maintain training records for all personnel.
• Monitor regulatory changes to ensure compliance with QESH laws and standards.
• Prepare reports on QESH performance metrics, trends, and non-conformances.
• Liaise with internal departments and external stakeholders on QESH requirements and updates.
• Assist in implementing corrective and preventive actions (CAPA) from audits or non-conformances.
• Maintain QESH notice boards and communication materials.

Skills

QESH admin

Documentation management

Audit coordination

MS Office

English

Bahasa Malaysia

Attention to detail

Confidentiality

Teamwork

Education

Diploma in QA/Env Mgmt/OHS

ISO training

Tools

Document management system

MS Office Suite

Job description

About the role

We are seeking a dedicated HSE Administrator / Coordinator & Document Controller to join our team in Seberang Perai, Penang. This role is pivotal in maintaining the integrity and compliance of our Quality, Environmental, Safety and Health (QESH) management systems. As QESH Administrator & Document Controller, you will be responsible for managing and coordinating all documentation, procedures, and administrative functions related to our QESH programmes. You will work closely with operational teams to ensure that all QESH policies, procedures, and records are current, accessible, and compliant with relevant regulations and standards. This position is essential to supporting the organisation's commitment to maintaining the highest standards of quality, environmental stewardship, safety, and health practices.

Key responsibilities

Maintain and update all QESH documentation, including policies, procedures, work instructions, and forms in accordance with regulatory requirements and organisational standards

Manage the document control system, including version control, distribution, and archiving of QESH-related documents

Coordinate and schedule QESH audits, inspections, and management reviews, and prepare relevant documentation and reports

Assist in the preparation and maintenance of QESH records, including incident reports, corrective action requests, and training records

Support the coordination of QESH training programmes and maintain training records for all personnel

Monitor and track regulatory changes and updates to ensure organisational compliance with applicable QESH legislation and standards

Prepare reports on QESH performance metrics, trends, and non-conformances for management review

Liaise with internal departments and external stakeholders to ensure effective communication of QESH requirements and updates

Assist in the implementation of corrective and preventive actions (CAPA) arising from audits or non-conformances

Maintain QESH notice boards, communication materials, and other administrative resources

What we're looking for

Proven experience as an Administrative Assistant, QESH Administrator, or Document Controller, preferably within a manufacturing, industrial, or regulated environment

Strong knowledge of QESH management systems, ISO standards (such as ISO 9001, ISO 14001, ISO 45001), and relevant Malaysian regulatory requirements

Excellent organisational and time management skills with the ability to manage multiple priorities and deadlines effectively

Proficiency in document management systems and Microsoft Office applications (Word, Excel, PowerPoint)

Strong written and verbal communication skills in English and Bahasa Malaysia, with the ability to communicate clearly with personnel at all levels

Meticulous attention to detail and accuracy, particularly when managing documentation and records

Ability to work independently and as part of a team in a collaborative environment

Familiarity with audit processes and the ability to support audit preparation and execution

A commitment to maintaining confidentiality and adhering to data protection standards

Diploma or certification in Quality Assurance, Environmental Management, Occupational Safety and Health, or related field (preferred)