QA - Admin Assistant

Stenta Films; Semenyih; On-site; MYR 33,000 - 60,000; Full time

Job summary

Stenta Films is seeking an Administrative and Coordination Assistant for the Quality Assurance Department to maintain IMS documentation, QA records, and audit materials, and to prepare QA communications using Canva or similar tools.

You will manage document control, update databases, support internal and external audits, maintain training and competency records, and ensure compliance with ISO 9001, FSSC 22000, ISCC PLUS, SMETA, GMP, and OSH MS standards while upholding confidentiality and

Qualifications

• Diploma in Quality Management or related field required.
• Proficient with MS Office; Excel and Word emphasized.
• Experience with document control and QA records is a plus.

Responsibilities

• Document control of QA documents, records, and filing systems per IMS procedures.
• Support management system documentation for ISO 9001, FSSC 22000, ISCC PLUS, SMETA.
• Assist in preparing documents for internal and external audits.
• Update QA databases, logs, and records; support data analysis and trend review.
• Maintain training/competency records and QA communication materials (Canva).
• Uphold confidentiality and perform other admin duties for QA team.

Skills

MS Office

Excel

Graphic design

Education

Diploma in Quality Management

Diploma in Business Administration

Office Administration

Tools

Canva

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide administrative and coordination support to the Quality Assurance Department in maintaining management system documentation, QA records, audit activities, compliance documentation, and QA communication materials.

Key Responsibilities:

• Document Control: Maintain and control QA documents, records, and filing systems (issuance, revision, distribution, archiving, and retention) in accordance with Integrated Management System (IMS) procedures.
• Management System Support: Maintain and update documentation/records related to ISO 9001, FSSC 22000, ISCC PLUS, SMETA, as well as calibration and verification activities.
• Audit Administration & Coordination: Assist in preparing documents and records for internal, external, customer, certification, and regulatory audits.
• QA Records & Data Management:
• Update QA databases, logs, trackers, and other records to ensure accurate and up-to-date information.
• Support QA activities including data compilation, inspections, trend analysis, record verification, and monitoring of corrective actions.
• Pest Control Administration: Maintain pest control service reports, inspection records, chemical information, and related documentation.
• Training & Competency Records: Maintain employee training records, attendance sheets, certificates, and competency records.
• QA Communication Support: Design and prepare Quality, Food Safety, and IMS awareness materials (e.g., posters, notices, communication materials) using Canva or other graphic design tools.
• General QA Support: Ensure confidentiality of company documents and perform other administrative duties assigned by the QA Engineer / QA HOD.

General Compliance & Safety Responsibilities:

• Wear required PPE and ensure proper condition/availability at all times.
• Maintain cleanliness and tidiness in accordance with 5S standards.
• Comply with legal, safety, and health regulations, including ISO 9001, ISO 14001, ISO 45001, and OSHMS requirements.
• Uphold Good Manufacturing Practices (GMP) and Food Safety (FSSC 22000) standards across relevant operations.
• Comply with company policies issued by HR and carry out additional tasks assigned by management.

Requirements & Qualifications:

• Education: Diploma in Quality Management, Business Administration, Office Administration, or a related field.
• Skills & Competencies: Proficient in Microsoft Office (particularly Excel and Word). Knowledge of graphic design tools like Canva is an advantage.